Travel Coordinator Project Administrator

Reports to: Project Director / General Superintendent
Location: JS2 Jansen - Local or Remote Office Based (North Bay Sudbury Vancouver)
Job Type: Full-Time Monday-Friday 10 hours per day
Date Posted: April 10 2026

About Cementation Canada:

You feel passionate about what you do. You made the right decision choosing your career path. The question is are you in the right place Is your full potential being realized are you continuing to develop expertise in your chosen field and does your passion remain strong At Cementation we respect experience; we get excited about potential.

Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects our people build world class shaft sinking and mine development projects. Our work requires a team approach where respect is expected and innovation is encouraged as long as safety is not compromised.

Being an employer of choice in the mining industry has always been a mainstay of our mission statement and Cementation is proud to have been selected as one of Canadas Top 100 Employers for seven years. Open the door to new opportunities and grow with us.

GENERAL PURPOSE OF THIS JOB

The Travel Coordinator / Project Administrator supports the CCI JS2 Jansen Project team by managing end-to-end travel logistics and providing administrative support. This role ensures efficient coordination of employee mobilization accurate record management and timely communication across project stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

GENERAL DUTIES AND RESPONSIBILITIES

Travel Coordination

• Coordinate end-to-end travel for managers and designated personnel including:
  • Flights (booking changes cancellations re-booking due to operational shifts)
  • Hotels (as needed for non-camp stays)
  • Camp accommodations requests
  • Vehicle rentals taxis offsite shuttles and site transportation requirements
• Ensure travel aligns with project needs client requirements and internal approval processes and company/client travel policies.
• Communicate itineraries confirmations and logistics clearly; troubleshoot travel disruptions and last-minute changes.
• Maintain accurate travel logs and documentation.
• Coordinate onsite bussing needs with client

Project Administration

• Coordinate with Project Administrator/Site Management/HR teams to ensure personnel are properly set up prior to mobilization.
• Assist with entering updating troubleshooting and managing personnel profiles BIStrainer and ICC (e.g. onboarding profiles training assignments completion tracking credentials and document uploads).
• Request Parking Passes.
• Provide administrative support to the project team in preparing correspondence memos and routine project communications.
• Assist project administrator with camp forecast.
• Assist with preparation and formatting of reports spreadsheets trackers and presentations.
• Support site events/meetings (room bookings catering requests etc).
• Provide administrative coverage in the absence of the Project Administrator Safety Clerk or other designated staff as required.
• Other such duties as may be assigned.

Supervisory Responsibilities

• None

EDUCATION AND EXPERIENCE

• Post-secondary diploma in business administration or related field or equivalent experience.
• Minimum 25 years of experience in travel coordination or project administration.
• Experience in mining construction or remote project environments is an asset.

SKILLS KNOWLEDGE & ABILITIES

• Strong organizational and time management skills with the ability to prioritize competing demands.
• Excellent interpersonal and communication skills.
• Strong problem-solving skills and ability to respond to urgent situations.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint).
• Experience with workforce management or training systems (e.g. BIStrainer ICC) is an asset.
• Fast-paced project environment with frequent changes to schedules and priorities.
• May require extended hours to accommodate travel changes or operational needs.

Supporting a Diverse and Inclusive Workforce:

At Cementation Americas we believe in diversity and inclusion. We recognize the benefits of a diverse and inclusive workforce and we strive to provide a work environment that is respectful to all employees. One of our core values as a company is giving employees every opportunity to succeed - this starts with treating everyone with dignity and respect and valuing the unique contribution of every employee.

We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory addition to career development training all employees are provided with diversity and inclusion training. As a team we will continue to grow and learn together.

We offer a competitive compensation package for our employees including a generous group benefits plan and we are committed to providing training and development for all employees.

We thank you for your interest in this career opportunity with Cementation. To be considered you must be a Canadian citizen or authorized in writing to work in Canada under federal immigration requirements and currently be residing in Canada. If we are unable to fill the position domestically it will be re-posted inviting international candidates and/or temporary foreign workers.

How to Apply:

Start your application today by following this link for your interest in Cementation.

Required Experience:

IC