Education Event Coordinator

Ready to take education on the road Balanced Body is where luxury craftsmanship meets world-class movement education. From our headquarters in Sacramento to trade shows and symposiums across the globe we are dedicated to setting the gold standard in the Pilates industry. We are seeking an Education Event Coordinatora digital-savvy logistics expert who can pivot from managing WordPress updates to providing on-site leadership at international events. If youre looking for a role that combines operational rigor with the excitement of global travel lets talk.

The Education Event Coordinator is the operational lead for our premier continuing education series and industry trade shows. This role is responsible for the end-to-end lifecycle of our educational eventsfrom digital setup and marketing coordination to on-site execution and financial wrap-up. You will be the glue between our curriculum team and our community ensuring every event runs with high-touch professionalism and logistical precision.

Key Responsibilities:

Event & Program Operations

• Logistics Management: Coordinate all event-related travel and accommodations including organizing hotel blocks for presenters attendees and vendors.
• On-Site Execution: Provide dedicated support during event cycles serving as the on-call lead for registration on-site logistics and real-time troubleshooting.
• Communications Hub: Manage the event communications inbox and phone lines serving as the primary point of contact for attendee and presenter inquiries.
• Stakeholder Relations: Act as the liaison for vendors and guest presenters including the generation of SOWs (Statements of Work).

Digital & Marketing Support

• Web & CRM Maintenance: Utilize WordPress to build out event-specific pages (like FAQ guides) and maintain accurate records via consistent CRM updates.
• Asset Coordination: Partner with marketing to manage social media updates and the deployment of marketing assets for upcoming programs.
• Data Management: Oversee the registration process ensuring all attendee changes and updates are handled seamlessly.

Educational Compliance & Financials

• Compliance: Manage the generation and distribution of CEC certificates ensuring all program participants meet the necessary compliance standards.
• Post-Event Reporting: Lead the financial reconciliation process after each event to ensure budgets are met and reported accurately.

Qualifications & Requirements

• Technical Savvy: Proficiency in WordPress and experience managing CRM systems is required.
• Organizational Mastery: Exceptional ability to manage multiple moving partsemails phone calls and logisticswithout losing a polished human-centric tone.
• Availability: Ability to travel 25% (both domestic and some international) to support program teams on-site.
• Reliability: Willingness to be on-call for the duration of live events to ensure a seamless attendee experience.
• Work Authorization: Must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.

The Company

Balanced Body is the worlds largest designer and manufacturer of Pilates equipment as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We do business in over 100 countries with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large we look forward to hearing from you.

Balanced Body is an equal opportunity employer dedicated to workforce diversity. We offer competitive compensation and excellent benefits including: Medical Dental Vision 401(k) plan Life and Long Term Disability Insurance Paid time off and holidays

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