GEC Timekeeping Coordinator

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description: To oversee manage and coordinate accurate timekeeping across all assigned GEC locations while supporting the GEC Operations Reporting function by preparing validating cleaning and analyzing data for various operational dashboards and compliance reports. The role ensures consistent timekeeping processes promotes data accuracy and supports efficient operational performance.

Role accountabilities:

Individual accountabilities

The main responsibilities of this role include but are not limited to:

Timekeeping Coordination & Governance

• Serve as the central point of contact for timekeeping inquiries issues and escalations across GEC locations.
• Apply Arcadis Way timekeeping standards to ensure consistent accurate and timely timecard submission across all teams.
• Identify and resolve operational issues related to timekeeping; determine when to escalate for timely support or intervention.
• Review missing timecards incorrect bookings and Unallocated Project Time (UPT) hours ensuring appropriate followup actions are taken.
• Complete delegated time entry for employees only in approved situations (e.g. no access sickness departure).
• Audit timecards regularly to ensure data accuracy compliance and alignment with Oracle processes.

Reporting & Data Management

• Extract organize validate and clean timekeeping data to support weekly and monthly compliance reporting.
• Support the broader GEC Operations Reporting function by preparing accurate datasets used for utilization productivity attendance and other operational dashboards.
• Monitor data trends and discrepancies to ensure highquality reporting inputs.
• Provide summaries and insights that help leaders address recurring issues and improve process accuracy.

Collaboration & Stakeholder Interaction

• Work effectively with Country/GBA/Team Timekeepers to ensure consistent understanding of timekeeping processes.
• Coordinate with Project Finance for corrections and approvals as allowed; with People Services for leaverelated adjustments.
• Maintain strong communication with Operations Reporting to align data standards definitions and timelines.
• Demonstrate good interpersonal and communication skills to support clear timely interactions with internal stakeholders.

Continuous Improvement Sustainability & Digitalization

• Adopt defined methodologies and approaches that support consistent standardized timekeeping.
• Look for opportunities to improve productivity through better processes templates and system use.
• Apply relevant innovations and automation where appropriate to increase efficiency and reduce manual effort.
• Actively engage in selflearning training and upskilling to maintain knowledge of systems standards and best practices.

Shared accountabilities

• Contribute to the accuracy and reliability of dashboards and reports used by GEC leadership.
• Support alignment between timekeeping processes and operational reporting requirements.
• Ensure timely and complete responses to inquiries and deliverables that impact operational stability.

Qualifications & Experience:

• Bachelors degree in Business Administration Finance Operations or related field.
• 24 years of experience in timekeeping data processing and analysis or operational support.
• Confident communicator with the ability to work effectively with stakeholders at all levels.
• Strong stakeholder management skills and the ability to influence outcomes through clear professional communication.
• Able to manage time effectively juggle multiple priorities and work across overlapping responsibilities.
• Comfortable making daytoday decisions and managing conflicting priorities in a fastpaced environment.
• Strong attention to detail accuracy and data-handling skills (cleaning sorting validating).
• Good understanding of Arcadis standards processes and expectations.
• Demonstrates integrity reliability and ownership of assigned responsibilities.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations their own career goals. And as a people first business it is why we will take the time to listen to understand what you want from your time here and provide the support you need to achieve your ambitions.