Marketing & Communications Coordinator

Are you an organized detail-oriented person with a passion for hospitality and a love of checking things off your to-do list

Were looking for a Marketing & Communications Coordinator to support the execution of marketing initiatives across O&Bs restaurant portfolio. This is a fast-paced detail-driven role that helps keep the marketing team organized and on track ensuring campaigns promotions and day-to-day marketing needs are delivered smoothly and on time.

Youll work across multiple brands and priorities helping to coordinate deliverables from concept through to execution. If you thrive on to-do lists timelines and keeping things moving this could be a great fit.

This position is based out of our midtown Toronto head office with regular visits to restaurants across the city.

This role is a great fit for someone who:

• Enjoys staying organized and keeping track of multiple moving pieces
• Takes pride in following through and getting tasks across the finish line
• Naturally spots gaps or missing details and asks thoughtful questions
• Is early in their career and looking to build strong marketing and project coordination skills

Primary Duties and Responsibilities

Project Coordination & Workflow Management

• Coordinate and manage marketing deliverables across a portfolio of restaurants supporting both ongoing initiatives and key seasonal campaigns (e.g. holiday programming seasonal prix fixe menus special events)
• Maintain and oversee project timelines within our project management tool ensuring all tasks are clearly assigned tracked and completed on schedule
• Help break down marketing plans into clear next steps and to-do lists assigning deliverables across internal team members and external partners
• Proactively follow up on outstanding tasks flag bottlenecks and keep projects moving forward across multiple concurrent priorities
• Support campaign rollouts from brief to execution ensuring all components (creative digital print listings etc.) are aligned and delivered
• Coordinate site visits installations and on-site execution of marketing initiatives as required
• Conduct regular audits (online and in-venue) to ensure accuracy and consistency across all touchpoints
• Provide administrative and on-site support as needed

Marketing Materials & Asset Coordination

• Collaborate with restaurants to ensure all marketing materials are current accurate and well stocked
• Coordinate reprints and updates of materials such as menus promotional collateral and in-restaurant assets
• Maintain an organized and up-to-date archive of all creative assets
• Track and manage print and creative specifications across projects

Vendor Coordination & Budget Tracking

• Maintain and update a centralized list of vendors and suppliers
• Coordinate printing and production logistics including gathering quotes and confirming specifications
• Track project expenses and ensure invoices are submitted and filed accurately

Market Research & Reporting

• Conduct competitor and market research to support campaign planning
• Assist in compiling post-campaign reports and performance summaries

Qualifications :

The ideal candidate will possess:

• Strong organizational skills and attention to detailyou are meticulous and take pride in seeing things through
• Strong time management skills with the ability to manage multiple projects and competing deadlines simultaneously
• Clear and professional communication skills
• Experience working in a fast-paced deadline-driven environment
• Comfort working within project management tools and structured workflows
• Strong computer skills including Microsoft Office and Google Workspace
• A proactive mindset with the ability to ask questions and problem-solve 
• A collaborative approach and ability to work effectively within a team
• Familiarity with marketing fundamentals; hospitality experience is considered an asset
• Bachelors degree in business marketing or a related field preferred
• A positive attitude and a willingness to learn
• A sense of humour 

Additional Information :

** We thank all applicants for their interest in Oliver & Bonacini Hospitality; however only suitable candidates will be contacted to continue the application process. **

This is a current vacancy

Salary: $50000-$55000

This role requires onsite work four days per week.

Cover letters are encouraged. 

AI Disclosure
To ensure a fair and efficient recruitment process some aspects of candidate screening may be conducted using AI software. All assessments and outcomes are reviewed by our hiring team to provide thoughtful personalized consideration. We are committed to transparency and respect ensuring a welcoming experience for every candidate.

Accessibility & Accommodation
Oliver & Bonacini is committed to providing an inclusive recruitment process. If you require accommodation or support during any stage of the hiring process please let us know. We will work with you to ensure your needs are met in a respectful and timely manner.

Equity Diversity & Inclusion

We value and embrace diversity in all forms and encourage applicants from all backgrounds to apply. Our recruitment practices are designed to ensure fairness equity and opportunity for every candidate.

Remote Work :

No

Employment Type :

Full-time