Operations Support (Accounts PayablePayroll)

OPERATIONS SUPPORT - JOB SUMMARY:

1. Accounts Payable processing (approx. 25% time spent):

• Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.
• Enter invoices and employee expenses into Oracle Accounts Payable System.
• Validate vendor statements and inquiries investigates discrepancies.

1. Benefits administration (approx. 25% time spent):

• process disability claims
• process changes to coverage and new additions/terminations.
• generate and make changes to monthly billing for Accident Insurance through RBC Insurance.
• communicate with division payroll administrators regarding company top-up and optional insurance payments as well as advances and repayments to be processed under the collective agreement for disability leaves.
• communicate with union on issues if needed.
• process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.

1. Payroll entries (approx. 25% time spent):

• review weekly schedule provided and enter scheduled shifts into payroll
• compare daily attendance sheets against schedule and make changes accordingly
• review all entered time matched billable and non-billable hours per schedule
• ensure all premiums are added accordingly based on union rules

1. Other support duties include (approx. 25% of time spent):

• WSIB claims are processed quickly and corporate/divisional procedures are followed throughout the division. Communicates with Human Resources Corporate Division with work-related injuries as needed and submits copies of the WSIB paperwork to Human Resources Corporate Division.
• Responsible for checking uniform orders from other sites and ordering as needed as well as working with supervisors and suppliers to correct any problems. Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.
• Responsible for understanding the collective agreements and applying the appropriate sections as related to the job functions of the position.
• Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.
• Work with General Manager to update procedures as needed such as hiring procedure Sick & Accident and WSIB procedures.
• Provide additional human resources services as required by the General Manager of the division.

Qualifications:

• Post-secondary diploma or degree in Business related field required.
• Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset
• Demonstrated proficiency in computer skills Microsoft office (Word/Excel)
• Working knowledge of the Workplace Safety and Insurance Board (WSIB)
• Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
• Handling and being exposed to sensitive and confidential information.
• Excellent planning organizing and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
• Must have a strong ability to effectively problem solve along with the ability to work independently or as part of a team.

WORKING CONDITIONS (Physical/Mental Demands) With or without reasonable accommodation requires the physical and mental capacity to perform effectively all essential addition to other demands the demands of the job include: Maintaining composure in dealing with authorities executives clients staff and the public occasionally under conditions of urgency and in pressure situations. Must undergo and meet company standards for background and reference checks and behavioral selection survey. Required ability to handle multiple tasks concurrently. Computer usage which may include prolonged periods of data entry. Handling and being exposed to sensitive and confidential information. Regular talking and hearing. Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. Close vision distance vision and ability to adjust focus.

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