Research Administrator

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended May 1 2022. However they remain in effect for students staff and faculty in workplaces including hospitals where patient care is provided and/or where the work duties or educational requirements of the position involve or support patient care.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Disclaimer: As part of the application process at Queens University our recruitment system uses Artificial Intelligence (AI) as defined under the Ontario Employment Standards Act to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

Reporting to the Research Grants and Contracts Manager the Research Administrator will perform a wide array of administrative duties in support of research projects at the Department of Emergency Medicine. The incumbent is responsible for supporting the Research Grants and Contracts Manager in monitoring research fund expenditure providing financial reports expertise and assistance with the on-going and long-term processing of financial transactions affecting research accounts. The incumbent will be responsible for the preparation of correspondence scheduling and supporting special projects within the research domain. The incumbent will provide administrative support for the Resident Research Curriculum and ad hoc for the research faculty membership at large.

The schedule for this position may require the incumbent to work occasional evenings and/or weekends according to program or area needs.

Job Description

KEY RESPONSIBILITIES:
Provide dedicated administrative support to senior research faculty and staff serving as a point of contact and resolving issues and inquiries that arise.
Gather information and solve problems bringing the matter to a successful resolution; follow-up as required and escalate issues when necessary.
Perform financial and accounting duties including purchasing of goods and services cheque requisitions invoices deposits journal entries procurement card reconciliation processing travel reimbursements through ERS.
Interpret complex research policies and eligibility guidelines for various granting agencies and contracts. Coordinate and prepare financial reports for various research grants.
Assist in the preparation and implementation of a long-term financial strategy and monitor long term obligations of research grants.
Review edit and format publications for submission. Submit publications on behalf of the researcher when requested.
Ability to quickly develop sound knowledge of university policies relating to research administration.
Ability to lead support motivate and promote a team environment. Ability to work both independently and as a collaborative member of a diverse team.
Perform office administrative duties on behalf of researchers including initiating or preparing correspondence photocopying arranging meetings recording minutes of meetings etc. organizing scheduling and maintaining appointments for research purposes. Attend meetings and seminars that are relevant to grant funding and administration.
Plan and coordinate special events (i.e. RJ Brison Research Day Research in Progress).
Assist in conducting preliminary literature searches using electronic library databases (e.g. PubMed Web of Science).
Support various committees create agendas take minutes and follow up on action items.
Responsible for purchasing office supplies and assisting with booking travel.
Undertake other activities as delegated in support of the department.

REQUIRED QUALIFICATIONS:
Three-year post-secondary program in business administration or a relevant field with previous (2 to 3 years) relevant experience in a research environment.
Comprehensive computing skills including advanced knowledge of Microsoft Office and Adobe with the ability to adapt to emerging technology and systems. Familiarity with the Web and HTML will be considered an asset.
Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
Respects diversity and promotes inclusion in the workplace.
Knowledge of accounting principles university policies and procedures. Knowledge of university structure procedures and administrative systems.
Advanced computer and office skills including advanced database management spreadsheet analysis and word processing skills. Familiarity with the Web and HTML will be considered an asset. Ability to adapt to emerging technology.
Excellent judgement and initiative. Strong interpersonal organizational time-management and communication skills both verbal and written. Meticulous attention to detail.
Ability to work in a confidential high-pressure environment and to independently make decisions and set priorities to juggle many conflicting tasks while maintaining an enthusiastic positive attitude. Strong professional work ethic.
Writing editing and proofreading skills with an ability to pay attention to detail and accuracy is essential.
Discretion when dealing with confidential and sensitive information.
Analytical and problem-solving skills to help resolve administrative problems to maximize efficiency.
Excellent organizational and time-management skills to coordinate activities and ensure tasks are completed in a timely manner.
Ability to take initiative and responsibility for projects from beginning to completion.
Ability to focus even under pressure and with frequent interruptions.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .