Office Administrator

Job Title

Job Description

Effective April 1 2026 Toyota Automated Logistics brings together Bastian Solutions Vanderlandes warehousing business and viastore under one unified brand. During this transition phase parts of our recruitment activities and communication may still be conducted via legacy company systems and email domains.

Job Posting Title:

Office Administrator

At a glance:

Were looking for a proactive and organised team player to support our Office Manager in our North Sydney office. This is a hands-on role supporting the day-to-day running of a busy office of around 50 colleagues while also assisting with administrative and financial tracking tasks.

Your flexibility initiative and willingness to grow with the role will be highly valued as you become a key part of our office operations.

Your Impact:

• Act as the first point of contact for internal and external enquiries managing visitors phone calls Australia Post mail and the shared inbox

• Support crossfunctional stakeholders across APAC and Europe working effectively across time zones

• Serve as 2IC to the Office Manager / Executive Assistant coordinating office supplies services and vendor relationships

• Assist with onboarding and offboarding partnering with Talent Acquisition HR and IT to ensure smooth setup and return of equipment and access

• Maintain accurate asset registers for both offices and support vendor account management

• Manage telecom accounts for approximately 150 associates and coordinate travel support for local and international staff

• Reconcile corporate credit card expenses and support accurate costcentre allocation to maintain strong financial controls

What makes you a great fit

• Ability to work independently and manage priorities effectively in a hybrid office support role

• Strong organisational skills with great attention to detail

• A positive proactive and cando attitude

• Willingness to learn new systems and processes with confidence using Excel and everyday technology

• Previous experience in administration scheduling invoicing or a similar role is beneficial

• Enthusiastic newcomers to office administration with a strong interest in learning and growing on the job are also encouraged to apply

• Able to balance professionalism with a sense of fun at work

What you can look forward to:

• Permanent full-time position based in North Sydney

• Flexible working hours with the option to work from home once fully trained

• Supportive friendly and collaborative team culture that values inclusion

Ready to join Toyota Automated Logistics We look forward to hearing from you!
We look forward to your application. No cover letter is required just send us your CV and relevant qualifications.

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Who we are:
At Toyota Automated Logistics you actively shape the future of intelligent intralogistics. As part of Toyota Industries Corporation (TICO) we are a global partner for integrated warehouse automation solutions. Founded in April 2026 we bring together the strengths of Bastian Solutions viastore and Vanderlandes warehousing business under one unified brand.

Together we develop scalable automation systems intelligent software and endtoend services across the entire lifecycle for customers around the world. Our ambition is clear: to set industry benchmarks and actively shape the future of intralogistics.

Diversity & Inclusion:
At Toyota Automated Logistics we believe diversity makes us stronger. We are committed to equal opportunities and an inclusive work environment and base our hiring decisions on qualifications potential and motivation. Support or adjustments during the application process are available upon request.