Business Support, Administrative Assistant

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facility Coordinator (Tennozu Tokyo)

About JLL / JLL Work Dynamics

Were JLL. Were a professional services and investment management firm specializing in real estate. As a Fortune 500 company we help real estate owners occupiers and investors achieve their business ambitions.

JLL Work Dynamics serve an integral role in JLLs commercial real estate businesses. We are a proven trusted and long-term real estate service partner for 70 global regional and local clients and pride ourselves in delivering excellent facilities management services.

If youre looking to step up your career in the field of Facilities Management Customer Service and Hospitality JLL is the perfect professional home. With us not only youll have a chance to work with the worlds leading businesses but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program were focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

About the Client

Our client is one of the leading Industrial and consumer business in the world with HQ in the Germany.

About the role

You will be responsible for the following.

Purchase & Payments services to clients using SAP ariba

Agency purchase & payment services using Corrigo

Communication with the company housing vendor the leasing of company housing and parking lot

Security card issuance and collection for employees and temporary cards for visitors

Payments services for company vehicle expenses (gasoline highway cards etc.)

Ordering and payments of business cards

FM inspections for office meeting room storage cafeteria common space etc.

Handling of coffee/tea/water dispensers and vending machines (including arranging supplies for vendors and requesting support)

Help desk support (for own primary operations)

Distribution of condolence messages

Communication with the building management company (regarding cleaning janitorial building equipment malfunctions and requesting repairs etc.)

Onsite event support and customer service

Duties & Responsibilities

Operate with vendors to punctually complete daily operations in Tokyo HQ.

Review and implement requests from clients and collaborate with other JLL team members and clients depending on the requests.

Comprehends and control budgets for Tokyo HQ for operations.

Regularly review operations and those SOP (Standard Operating Procedure) and revise or prepare for new procedures.

Qualifications & Experience

Task skills

Knowledge and experience of FM operations

Experience of vendor management for subcontracting operations

Basic written and verbal communication skill in English.

Basic knowledge and skill for Microsoft applications (Excel PowerPoint Outlook TEAMS) and sharepoint (OneDrive)

Personal skills

Proactive and positive individual in everything

Good communication and interpersonal skills

Ability to meet tight schedules and deliver good quality of work

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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