Corporate Interview Scheduler

At our client the Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. Our client is seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics ensuring a seamless and positive experience for candidates hiring managers and interview teams.

This is a fast-paceddetail-driven role that requires strong communication adaptability and an proactive mindset.

Key Responsibilities

• Coordinate and schedule interviews across multiple functions levels and time zones (primarily via Microsoft Teams)
• Partner closely with Corporate Recruiters Hiring Managers and HR Business Partners to align on interview plans and logistics
• Manage high-volume scheduling with accuracy and efficiency often balancing competing priorities and last-minute changes
• Serve as the primary point of contact for candidates throughout the interview process ensuring a best-in-class high-touch experience
• Prepare and distribute interview confirmations agendas and relevant materials to all participants
• Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
• Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
• Support coordination of panel interviews and debrief sessions
• Ensure compliance with internal processes and data accuracy standards
• Contribute to continuous improvement efforts identifying opportunities to streamline scheduling workflows and enhance the candidate experience
• Scheduler assisting the FTE/TA Team and should have a high level of professionalism.

Qualifications

• 1 3 years of experience in recruiting coordination scheduling HR support or administrative roles
• Experience working in a fast-paced high-volume environment
• Strong organizational skills with exceptional attention to detail
• Excellent communication skills both written and verbal
• Ability to manage multiple priorities and adapt quickly to change
• High level of professionalism and customer service orientation
• Experience with applicant tracking systems (i.e. iCIMS) and scheduling tools preferred
• Proficiency in Microsoft Outlook and Microsoft Teams required

Key Competencies

• Organization & Execution: Manages complex scheduling with precision and follow-through
• Communication: Clear timely and professional interactions with all stakeholders
• Customer Focus: Creates a positive seamless experience for candidates and internal partners
• Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
• Collaboration: Builds strong partnerships with recruiters hiring managers and cross-functional teams