Healthcare Integration Assistant

About the Position:

The Healthcare Integration Assistant is responsible for providing administrative support to the Immigration Department on all matters related to the acculturation training and travel needs for foreign-trained healthcare professionals.

We are seeking a temporary team member for a 4-month contract starting in June with opportunities for extension.

About Us:

We are a global healthcare staffing organization committed to helping qualified clinicians pursue life-changing career opportunities in the United States. Our teams combine deep expertise in international recruitment immigration licensing and acclimation support to ensure a seamless transition for the clinicians we serve. We take pride in providing respectful personalized guidance every step of the way recognizing that relocating across the world is more than a career move; its a new beginning. As part of our corporate team youll contribute to meaningful work that strengthens healthcare systems and supports clinicians as they build their futures. Join us in creating a welcoming supportive experience that helps healthcare professionals thrive from day one and beyond.

What Youll Do:

• Manage and respond to healthcare professionals inquiries ensuring effective customer service.

• Oversee the orientation process for arriving healthcare professionals maintaining open communication to address any concerns.

• Maintain and organize immigration files and relevant documentation.

• Ensure compliance with company policies and efficiently communicate them to clinicians.

• Handle the processing and submission of fingerprint cards and other essential documents to the appropriate boards and teams.

• Update and mail immigration-related documents such as SSNs and green cards to healthcare professionals.

• Prepare and send interview packets ensuring timely receipt for Embassy interviews.

• Organize housing assignments and ensure corporate apartments are adequately prepared and stocked before healthcare professionals arrival.

• Facilitate acculturation and integration processes for all healthcare professionals.

• Process I-9 and DS260 forms and prepare employment certificates before arrival.

• Coordinate and compile operational reports maintain filing systems and manage schedules.

• Collaborate with team members and supervisors to ensure healthcare professionals meet credentialing requirements and are ready for pre-deployment activities.

• Oversee transportation logistics for healthcare professionals including airport transfers and local appointments.

• Assist healthcare professionals with settling into their assigned locations and familiarizing them with the area and existing employees.

• Schedule and coordinate driving tests lessons and related activities.

• Manage travel arrangements including flights hotels and car rentals for healthcare professionals assignments.

• Evaluate driving abilities and assist in vehicle maintenance and registration.

What Youll Bring:

• Two years of related experience.

• Valid drivers license and a clean driving record.

• Possess an overall knowledge of business functions and understanding of services business strategy policies and procedures and jobs impact to the organization.

• Understand interpret and ensure compliance with laws and regulations.

• Work independently see business needs and proactively accomplish them for the betterment of their team and the organization.

• Analyze work set goals develop plans of action utilize time.

• Attend to the needs and expectations of customers.

• Engage effectively in dialogue.

Salary: $28.85/hour