Manager, Events Services

Agency

Department

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Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the Universitys compensation structure and will be commensurate with the candidates education and experience within the assigned salary range for this position.

The Manager of Event Services is responsible for the strategic planning coordination and execution of high-impact events that support the University Advancement mission including fundraising donor cultivation stewardship and alumni engagement. This role ensures the delivery of exceptional event experiences that strengthen relationships with donors prospects alumni and key stakeholders while elevating the institutions brand and visibility. This is an on site position.

Reporting to Advancement leadership the Manager oversees all aspects of event operations from concept development through post-event evaluation while managing budgets vendor partnerships and cross-functional collaboration. The position works closely with Development Officers Alumni Relations and Advancement Services to design events that advance donor strategies and enhance engagement across the giving pipeline.

This role requires a high level of organization attention to detail and the ability to manage multiple complex projects simultaneously. The Manager of Event Services plays a critical role in ensuring seamless execution fostering strong internal and external partnerships and contributing to the overall success of fundraising and engagement initiatives within University Advancement.

Responsibilities:

• Plan annual event calendars including donor recognition events campus visits alumni annual giving and cultivation events.

• Oversee end-to-end event logistics: venue selections catering audiovisual deco transportation and staffing

• Manage timelines run-of-show documents and on-site coordination

• Ensure events are executed at high level of professionalism excellence and reflect the universitys brand.

• Develop and manage event budgets; track expenses and ensure cost efficiency negotiate contracts with vendors and venues. Build & maintain relationships with vendors venue and service providers.

• Ensure compliance with university financial policies and procedures to include: procurement contracts Procard and travel.

• Serve as primary liaison for all event-related partnerships.

• Develop and implement a comprehensive events strategy aligned with University Advancement goals (fundraising donor stewardship alumni engagement and annual fund).

• Performs other duties as assigned.

Required Education and Experience:

• Bachelors degree in applicable field or equivalent combination of education and experience.

• Five years of related experience.

Required Knowledge Skills and Abilities:

• Knowledge of event planning and management within a higher education or nonprofit advancement environment.

• Understanding of donor relations fundraising principles and stewardship strategies.

• Knowledge of budgeting contract negotiation and financial management practices.

• Familiarity with event technologies registration systems and CRM databases (e.g. donor management systems).

• Understanding of branding marketing and communications as it relates to events.

• Strong project management and organizational skills with the ability to manage multiple events simultaneously.

• Excellent verbal and written communication skills.

• High-level interpersonal skills with the ability to engage effectively with donors executives and stakeholders.

• Budget management and financial tracking skills.

• Vendor negotiation and relationship management skills.

• Problem-solving and decision-making skills especially in fast-paced event environments.

• Attention to detail and ability to ensure high-quality execution.

• Proficiency in Microsoft Office Suite and event management/CRM software.

• Ability to plan coordinate and execute complex events from concept to completion.

• Ability to work collaboratively across departments and with various stakeholders.

• Ability to manage competing priorities and meet tight deadlines.

• Ability to exercise sound judgment discretion and professionalism particularly when working with high-level donors and leadership.

• Ability to adapt quickly and respond effectively to unexpected challenges during events.

• Ability to work flexible hours including evenings and weekends as required for events.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of nine years of experience.

Job Posting Close Date:

• 04/21/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Anyadditionalattachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicantsare required toapply via our Career Site on or before the closing dateindicatedon the job posting. Applicant inquiries received via email and websites such as IndeedHigherEdJobs etc. will not be considered unless the individual has applied to the available position viathePVAMUCareersite.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing dateindicatedto ensure full consideration for the applicationsubmitted. Please contact the Office of Human Resource on or before the closing dateindicatedabove at or should you needassistancewith the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.