AP Supervisor

Beacon Communications LLC is seeking an experienced Accounts Payable Supervisor to join our dynamic and growing Finance & Accounting team. This role is responsible for leading the day-to-day operations of the Accounts Payable function ensuring invoices are processed accurately efficiently and in compliance with company policies and deadlines. The Accounts Payable Supervisor serves as a key liaison between the Finance team and field operationsincluding Project Managers and Superintendentsto ensure project costs are properly coded allocated and recorded. This position requires a hands-on leader with strong attention to detail and the ability to oversee the full AP lifecycle including vendor setup and maintenance invoice processing statement reconciliation disbursements and year-end 1099 reporting.

The ideal candidate combines technical AP expertise with strong leadership communication and organizational skills and thrives in a fast-paced collaborative environment.

The salary range for this position is between $75000 - $85000 commensurate on relevant education experience and other job-related factors.

Duties and Responsibilities:

• Supervise train and mentor AP Specialists managing daily workflows and conduct performance reviews.
• Ensure consistent processes and procedures are maintained across all companies.
• Function as primary point of contact for vendor set up and provide timely responses to internal and external correspondence.
• Oversee the receipt and approval of AP Invoices including purchase order matching recurring payments expense coding and routing for approval and oversee vendor payments via check EFT autopay or online portals.
• Perform vendor statement reconciliations and proactively resolve outstanding invoices and credits.
• Manage COI for active subcontractors manage annual 1099 issuance and ensure compliance with banking controls (including positive pay exceptions).
• Review collect and provide lien waivers as required; review invoices for proper Sales and Use Tax application based on project location.
• Review Aged Invoices in AP Wizard AP Unapproved and AP transactions to ensure accuracy and current and investigate as needed.
• Support acquisition integration as needed.
• Assist the Accounting Department with other accounting tasks and routines as needed.

Other Duties:

This job description does not list all the duties of the job. Management may ask you to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Required Skills & Abilities:

1. Strong conflict resolution skills for handling vendor disputes and internal departmental bottlenecks
2. Excellent written and verbal communication skills.
3. Excellent time management skills and ability to work well under tight deadlines.
4. Responsible detail oriented personable and well-organized team player with a positive attitude and willingness to learn and adapt.
5. Knowledge of Vista software is preferred; experience with other construction management software is a plus.
6. Enthusiastic team player.

Education License and Experience:

• 3-5 years of experience in an AP role with at least 2 years in a supervisory role. Prior experience in construction environment is preferred.
• Bachelors degree in accounting finance or related discipline preferred.
• Strong Microsoft Office Suite (particularly Excel) skills

Physical Requirements:

• Requires prolonged sitting standing some bending stooping and stretching. Requires manual dexterity and eye-hand coordination for data input.
• Occasionally lift and carry items weighing up to 20 pounds.
• Must maintain a clear background check.
• Consistent dependable and timely attendance
• Maintain a clear drug and alcohol screening protocol.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Travel Requirements:

• Up to 10% travel may be required.

Management has the right to revise this description at any time. The job description is not a contract for employment and either you or the employer may terminate employment at any time for any reason as outlined in the employee manual or other written agreement.

An Equal Opportunity Employer

We do not discriminate based on race color religion national origin sex age disability genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.