Business Coordinator I, II, III, Sr.

Position Function:

Provides administrative support in maintaining a general accounting system for a division department or other separately budgeted unit by performing a variety of accounting duties.

Salary Grade:12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC these positions are Unclassified and salary ranges are determined by the hiring department.

Department Profile:

The Mississippi State University Controller and Treasurers Office provides comprehensive financial services that support the universitys mission and operations including budgeting payroll financial reporting treasury management and sponsored programs accounting. The office ensures effective stewardship of institutional resources by maintaining strong internal controls safeguarding assets and ensuring compliance with federal state and institutional regulations. Through collaboration and customer-focused service it supports students faculty staff and external partners with accurate timely and transparent financial processes.

Essential Duties and Responsibilities:

1. Reconcile and assist with fiscal administration for the department/unit including but not limited to budgets funding grants contracts payroll employment travel and/or purchasing; may assist with fiscal planning including participating in seeking alternate sources of funding.
2. Maintain an efficient system of receiving posting and depositing revenue and receiving verifying posting and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases; communicate with vendors for prices bids and other information.
4. Prepare journal entries to record income expenditures interest fund transfers encumbrances etc.
5. Transfer funds between accounts following established guidelines.
6. Prepare various accounting schedules statements and reports for monthly and annual reporting.
7. Reconcile division financial records with university accounting records.
8. Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget and procures all supplies furniture and office equipment.
9. Maintain files and records in support of accounting data.
10. Perform related duties as assigned.

This position has no supervisory responsibilities but may give general instructions to subordinate clerical and/or student employees.

Minimum Qualifications:

Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified.

Level II: High school diploma and four years experience directly related to the duties and responsibilities specified. For promotions experience must include at least three years at the preceding level.

Level III: High school diploma and seven years experience directly related to the duties and responsibilities specified. For promotions experience must include at least three years at the preceding level.

Senior: High school diploma and ten years experience directly related to the duties and responsibilities specified. For promotions experience must include at least three years at the preceding level.

Preferred Qualifications:

1. Bachelors degree in accounting or business.
2. Experience in fund accounting.

Knowledge Skills and Abilities:

Knowledge and previous experience using spreadsheet software program.
Ability to operate computer keyboard and 10-key electronic calculator.

Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment.
No or very limited exposure to physical risk.
No or very limited physical effort required.

Instructions for Applying:

Link to apply: cover letter resume and application online at Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .

What do I do if I need an accommodation

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