Administration Mailroom Supervisor

Open: April 9 2026Close: When FilledJob Title: Mailroom SupervisorDepartment: AdministrationReports To: Administrative ManagerHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 897 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:Under the direction of the Administrative Coordinator answers multi-line telephone system for the Puyallup Tribal Administrative Complex. Directs general public to appropriate office within the complex. Responsible for posting and logging all incoming mail. Oversees all mailroom activities. Supervises Mailroom Associate(s) working in requires good attendance and adherence to all policies including the attendance policy. The employee must be at work from 8:00 am to 5:00 pm Monday Friday except for a lunch Duties and ResponsibilitiesAnswers multi-line telephone system in a professional polite and courteous manner. Routes callers to appropriate department. Answers general questions as appropriate and as time permits. Retrieves messages and forwards them on to the appropriate department/individual. Updates external message(s) on switchboard as needed. Assists the Administrative Coordinator with maintaining an updated Employee Directory. Collaborates with Administration and Departments to assist the Tribal Membership with Applications or Services inquires. Assists the Administrative Coordinator with creating policies and procedures for mailroom operations. Logs collect calls and routes to appropriate department as per as central receiving location of all mail delivered to the Tribal complex; logs mail/packages received notifies appropriate office of receipt of mail/packages. Prepares daily shipment of outgoing mail by separating mail by department stamping and logging postal rates to appropriate department. Prepares monthly postage log sheets and submits month-end postage log sheets to Administrative Coordinator for billing to each department. Assisting with reconciling Department accounts regarding Pitney Bowes. Maintain copy machines and arrange for repairs as mail to department mailboxes and their various office locations throughout the UPS Federal Express and other carrier packages between tribal departments/entities. Adds postage to machine when low. Orders supplies for postage machine and calls for maintenance when faxes sent to the Tribe through the Mail Center/Switchboard Office. Logs faxes and delivers to appropriate mailbox. Assists community members needing to fax document or email documents. Takes responsibility for ensuring that needed copy supplies are available to staff using copy machines (stapler paperclips binder clips post-it notes etc.).Creates purchases orders on Microix. Maintains supplies and office inventory Mail Center/Switchboard Office. Tracks usage of copy machine toner paper etc. and orders supplies before stamp machine training with Pitney Bowes for new mailroom employees and/or Floaters. Trains all new mailroom employees on mailroom processes and procedures. Assists Administration with upcoming years budget needs for the with and maintains confidential information. Performs other duties as ResponsibilitiesThe position is responsible for training and scheduling on-site trainings for employees working in the mailroom. Position will supervise the Mailroom Associate(s) including tracking the work hours of the Mailroom Associate(s) and reporting absences to the Administrative Coordinator preparing Performance Evaluations of the Mailroom Associate(s) handling discipline if warranted. Qualifications and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHigh school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience. Intermediate word processing and spreadsheet experience SkillsAbility to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of SkillsAbility to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule or CertificatesMust pass a criminal background check prior to and periodically throughout DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee occasionally is required to stand and employee must occasionally lift and/or move up to 20 vision abilities required by this job include close vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to physical exertion is low to is performed in an office may be stressful at Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404