Event Services Production Coordinator

Agency

Department

INSTRUCTIONS TO APPLICANT:

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• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

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A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Event Services Production Coordinator provides advanced technical and operational leadership for event production within the Rayburn Student Center (RSC). This position serves as the primary on-site production lead for assigned events and is responsible for the execution of audio-visual systems lighting staging room configurations and technical logistics for campus and external clients. The Coordinator ensures that all events are executed safely efficiently and in alignment with approved event plans university policies and client expectations.

Working in collaboration with the Associate Director of Event Services Building Operations A/V Technology leadership and campus partners this role supervises student event technicians maintains production equipment ensures compliance with safety and risk standards and supports high-profile institutional programs. The position plays a critical role in delivering a professional technically sound and student-centered event experience.

ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.

DUTIES & RESPONSIBILITIES:

Event Production Management & Execution

• Serve as the primary on-site production lead for assigned events overseeing load-in setup execution strike and post-event reset.
• Interpret event specifications from EMS and ensure accurate implementation of all logistical and technical requirements.
• Support advanced production planning for commencement lectures ceremonies conferences and institutional programs.
• Conduct pre-event walkthroughs to confirm readiness equipment functionality and safety compliance.

Client Consultation & Event Design

• Meet with clients to determine event goals staging needs sound reinforcement lighting livestreaming and specialty equipment requirements.
• Translate client needs into detailed production plans and technical layouts.
• Provide consultation on best practices for event flow audience engagement and technical feasibility.

Audio-Visual & Technical Systems Oversight

• Coordinate operation and maintenance of 70-volt distributed sound systems and high-energy multi-path systems.
• Oversee lighting systems including DMX-512 analog and Multi-Plex platforms.
• Ensure proper configuration of microphones projection systems digital presentation interfaces and livestream platforms.
• Troubleshoot real-time technical issues with sound judgment and professionalism.

Student Staff Supervision & Development

• Supervise part-time student event technicians providing leadership delegation and quality control.
• Assist in recruitment onboarding and technical training of student staff.
• Develop structured training modules in sound systems lighting boards digital presentations and stage management.
• Foster professionalism accountability and skill development within the student team.

Room Diagramming & EMS Administration

• Develop and modify detailed room diagrams using approved diagramming software.
• Maintain accurate production notes and documentation within EMS.
• Coordinate with operations and custodial staff to align room turnover and technical installations.

Risk Management & Safety Compliance

• Ensure all production activities comply with university safety standards fire codes and ADA requirements.
• Assist in emergency response procedures including event shutdown and evacuation coordination.
• Promote safe equipment handling and power distribution practices.

Inventory & Equipment Management

• Maintain inventory of microphones cables lighting instruments staging and specialty equipment.
• Track equipment usage identify wear or malfunction and coordinate preventative maintenance.
• Document labor hours and equipment usage to support billing and financial tracking.

Departmental Collaboration & Strategic Support

• Participate in team meetings and contribute to workflow and service improvements.
• Collaborate with campus partners to enhance event quality and operational sustainability.
• Perform additional duties as assigned in support of departmental goals and university priorities.

MINIMUM REQUIREMENTS:

• Education and Experience: Bachelors degree in a related field OR equivalent combination of education and professional experience. Minimum of two (2) years of experience in event production audio-visual operations or technical event management.
• Knowledge/ Skills / Ability to:
  • Working knowledge of sound system and lighting system design and operation.
  • Intermediate proficiency in Microsoft Office Suite.
  • Strong organizational critical thinking and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Customer service orientation with ability to manage high-pressure situations.
  • Ability to manage multiple priorities in a fast-paced production environment.
  • Ability to exercise professional judgment during live event troubleshooting.

• Licensing/Professional Certifications: None

• Physical Requirements: Ability to lift moderately heavy objects and operate event equipment safely.
• Other Requirements: Ability to work evenings weekends and irregular hours as scheduled.

PREFERRED EDUCATION/ SKILLS/ EXPERIENCE:

• Masters degree in Higher Education Communication or related field.
• Two or more years of experience in higher education event production or facility operations.
• Experience using EMS and room diagramming software (e.g. Social Tables).
• Knowledge of video production livestreaming lighting design and audio technologies.
• Experience coordinating high-profile or large-scale institutional events.
• Experience supervising part-time or student employees preferred.

SUPERVISION OF OTHERS:

May supervise student workers and graduate assistants.

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.