Mail Services Coordinator

Position Summary

Chord Energy is seeking a highly organized and detail-oriented Mail Services Coordinator to manage all mailroom shipping and office support services. This role is responsible for ensuring the efficient accurate and secure handling of company correspondence and packages while also supporting copier operations office moves inventory management facility inspections and meeting logistics. The position requires strong organizational skills attention to detail and the ability to collaborate effectively with internal teams and external vendors.

Essential Job Functions

Mail and Shipping Services

• Manage all mail and shipping accounts including courier services FedEx UPS and USPS.
• Maintain and fund USPS postage meters and Certified Mail accounts.
• Receive sort and distribute all incoming mail and packages in a timely and

accurate manner.

• Handle sensitive and time-critical correspondence including tax documents joint interest well obligations or elections owner relations and land-related mail.
• Collect prepare and process all outgoing mail including overnight and priority shipments.

Copier and Plotter Operations

• Coordinate service requests maintenance and repairs for copiers and plotters.
• Manage ordering stocking and replacement of toner and paper supplies.
• Ensure plotters are consistently supplied with appropriate materials to support business operations.

Office Moves and Transitions

• Assist in planning and executing office moves including packing boxing and transferring contents.
• Coordinate with vendors and movers for transport to and from off-site storage locations.
• Support move logistics through tracking checklists and task coordination.

Employee Termination Support

• Partner with Human Resources to support employee offboarding activities.
• Pack inventory and ship employee belongings as required.
• Remove nameplates and reset offices to prepare workspaces for reassignment.

Facility Maintenance and Inspections

• Conduct routine walkthroughs of office floors to identify maintenance needs.
• Monitor and report issues such as lighting outages carpet damage and wall repairs.
• Coordinate installation of office fixtures including whiteboards and related equipment.

Supplies and Inventory Management

• Receive distribute and stock large office supply deliveries.
• Maintain inventory levels and place orders as needed.
• Oversee coffee bar supplies and assist with restocking and organization.

Meetings and Special Events Support

• Support Executive Assistants and leadership with meeting setup and catering coordination.
• Assist with setup and teardown for meetings training sessions and special events.

This job description is not intended to be an all-inclusive list of duties and responsibilities. Employees may be required to perform other job-related duties as assigned by their supervisor.

Minimum Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred.
• 2 years of experience in mailroom facilities or office services support.
• Experience working with shipping carriers such as FedEx UPS and USPS.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• High attention to detail and accuracy in handling sensitive documents.
• Ability to communicate effectively with internal teams and external vendors.
• Proficiency in Microsoft Office (Outlook Excel Word).
• Ability to work independently and in a fast-paced environment.
• Ability to lift and move packages and supplies as needed.

The physical demands described here are representative of those that mustbe met by an employee to successfullyperform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• Experience in a corporate office or oil & gas environment.
• Familiarity with postage systems shipping software or facilities ticketing systems.
• Experience supporting office moves events or workplace services operations.

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor.