AdministrativeCredentialing Assistant

Administrative/CredentialingAssistant

GENERAL SUMMARY

Administrative/CredentialingAssistant

Supports senior managers and providestimely high-qualityassistancein all administrative and clerical capacities to top-level executives within the hospital. Impeccably skilled and organized with the ability to schedule meetings make travel arrangements and organize short and long-term calendars. Anticipates and addresses the needs of senior leadership and performs all administrative tasks necessary to ensure the hospital workflow runs at maximum efficiency.

Responsible for supporting the daily activities of the Medical Staff Services Department. This positionis responsible fordata entry reporting coordinating with various credentialed providers andassistingthe Director of Medical Staff Services. This position requires a high degree of flexibility and adaptability independent judgement prioritizing and planning projects a professional demeanor and appearance and works under stress and in situations that demand patience and tact while providing impeccable service and complete confidentiality of all activities.

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ESSENTIAL FUNCTIONS

AdministrativeAssistant

• Manage and coordinate daily weekly and monthly calendars of senior managers.
• Organizelogisticsand plan events.
• Prepare correspondence reports and materials for publications and presentations.
• Schedule necessary meetings and create transcribe and distribute meeting agendas and minutes.
• Liaise between executives and employees.
• Generate regular reports manage spreadsheets and update databases.
• Make and confirm all travel arrangements.
• Setup accommodation and entertainment arrangements for company visitors.
• Greet and receive visitors.
• Manage phone calls and emails with professionalism.â
• Respond in a timely fashion to managers requests.
• Facilitate communication within the hospital to maximize workflow (e.g. distribute vital information schedule presentations and plan for logistical needs).
• Commitment to efficiency a willingness to seek best practices in running the office.

Credentialing

• Maintainlogfor all policies/procedures plans and contracts approved by the medical staff and the board.
• Assistwith the distribution and completion of electronic credentialing pre-applications applications for appointment and reappointment.
• Process initial application reappointments verifications of all pertinent andrequiredinformation and follow up.
• Perform primary source verificationsutilizingCredentialing Softwareandordirect sites.
• Generate status reports for credentialing applications and re-credentialing applications.
• Generate Meditech reports for provider surgical cases consulting cases and other visit categories for quality profiles.
• Resolve credentialing issues through in-person meetings phone calls and electronic mail.
• Answer incoming phone calls and respond to inquiries or redirect in a friendlytimely and professional manner.
• Continuously update andmaintainthe Meditech MDSTAFF and Provider Trust database with current andaccurateinformation.
• Maintains a current binder of all Medical Staff Privilegesin the event ofsystem downtime
• Assistswith gathering quality data.
• Assist with other daily functions of the Medical Staff Services Department as needed.
• Create and send out termination letters.
• Able to troubleshoot challenges as they arise
• Able to take minutes for executive board and MEC meetings.
  

MINIMUM KNOWLEDGE AND SKILLS REQUIRED

• Successful work experience as an Executive Assistant AdministrativeAssistantor similar role.
• Strong working knowledge of office procedures and protocols
• Proficiencywith computer systems including experience with office management systems MicrosoftOffice suite and the ability to learn new software applications.
• Proficiencywith Power Point Data Analysis and Spreadsheets.
• Familiarity with cloud systems andcalendaringsoftware.
• Excellent professional communication skills written andverbaland the ability to type 60 WPM.
• Commitment to discretion and confidentiality concerning sensitive company information.
• Excellent organizational skills a proactive mindset and ability to multitask and prioritize work.
• Compile and authenticate Medical Staff Advance Professional Providers Residents and or Medical Students applications and waiverrequestin compliance with regulatoryrequirementand accreditation standards.
• Establish productive relationships with various stakeholders to ensure compliance and effective systems.
• Strong computer skills including experience with Microsoft Office and database management Problem solving analytical skills creativity effective oral and writtencommunicationand presentation skills.
• Demonstrated skills in verbal and written English communications to meet documentation to create and write letters and minutes with minimal supervision.
• Customer service orientated actively looking for ways to help people. Provides customer service and focuses on meeting standards of customer satisfaction.
• Participates in proactive team efforts to achieve departmental and company goals. Ability to relate and work effectively with others and willingness toparticipatein goal-setting and educational activities for own professional advancement.
• Independent judgement and the ability to exercise decision making without supervision.
• Time management skills and managing how one spends their own time and the time of others.
• High School Diploma or equivalent isrequired.
• Previousexperience in a medical or professional office setting is recommended.
• Provide general office administrative support including but not limited toutilizinga multiline phone system e-mail postal mail scanning copying and faxing.
• Additionalduties as assigned

âMINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Minimum of anassociatesdegree.
• Minimum of 3-5 years of secretarial experience.
• Paralegal experience preferred.â

ENVIRONMENTAL AND PHYSICAL REQUIREMENTS

• Works in temperature-controlled environment.
• Must be able to read write and speak English fluently have cognitive skills for math reading filing and sterile technique skills.â Vision for near mid-range far and accommodation.â Hearing for low medium and high pitch.
• Communication skills to deal well with employees patients families and physicians.
• Requires physical ability for standing sitting crouching kneeling frequent walking reaching above head and below waist.ââ
  

OTHER DUTIES

Pleasenotethis job description is not designed to cover orcontaina comprehensive listing of activities duties or responsibilities that arerequired ofthe employee for this activities may change at any time with or without notice.

Required Experience:

Junior IC