Talent Acquisition Systems & Automation Lead

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Klaviyos Talent Acquisition team is scaling quickly and the systems that power recruiting need to scale with us. Were looking for a Talent Acquisition Systems & Automation Lead - someone who sits at the intersection of recruiting data and workflow design. This role is ideal for someone who understands the day-to-day realities of recruiting but is energized by improving the systems behind it.

You wont just support recruiting operations. Youll build the infrastructure that makes great recruiting faster smarter and higher-impact turning operational data into insights that drive better hiring decisions.

Youll partner closely with recruiters coordinators and TA leadership to improve workflows automate repetitive tasks maintain system health and experiment with new tools that make our team faster and more effective.

This role is a launchpad into deeper recruiting systems and automation work giving you the opportunity to build real operational muscle while learning how modern recruiting teams scale.

What youll do:

• Improve Recruiting Workflows. Partner with recruiters and sourcers to identify friction in the recruiting process and redesign workflows that make hiring faster clearer and more consistent. Youll translate real recruiting pain points into operational improvements across our ATS sourcing tools and reporting strategy.
• Introduce Smart Automation. Look for opportunities to automate repetitive recruiting tasks and reduce manual work. You dont need to be an engineer but you should enjoy experimenting with automation tools and learning new ways for our systems to connect.
• Maintain Data Integrity. Strong recruiting operations rely on clean trustworthy data.
• Youll monitor the health of our recruiting data and implement processes that prevent errors before they happen.
• Turn Data Into Direction. Build the reporting infrastructure that gives TA leadership clear actionable visibility into pipeline health recruiter capacity and hiring trends. Your work wont just surface whats happening itll shape what we do next helping the team make faster higher-confidence decisions.

What makes someone successful in this role

You think in systems not just tasks. You naturally ask Why does this work this way and Could this be simpler You enjoy making processes smoother and helping teams work more effectively. Youre comfortable sitting at the intersection of people process and technology. You like learning new tools and figuring out how they connect.

Qualifications:

• 8 years of experience in operations or talent programs
• Exposure to low-code tools workflow automation tools or AI tools
• Experience working with an ATS (Greenhouse preferred)
• Strong attention to detail and process consistency
• Comfort working with data and reporting tools
• Strong track record of improving automation systems and workflow design
  
  

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