Debtors Supervisor

An opportunity has arisen for a Debtors Supervisor to ensure the collection of all due and overdue debtors to make management aware of any debtors that may become a risk for the business to ensure that we adequately provided for any unrecoverable debts. Proper process is followed when presenting new debtors for credit and that all debtors are always at their appropriate credit limits. Also that all credit notes are approved within the companies approval framework.

• Overseeing staff members and ensuring the accurate and timely invoicing of customers.
• Setting payment collection goals and targets for the department.
• Creating and implementing a strategy to improve the collection of outstanding credit.
• Implementing collection policies and procedures to avoid excessive outstanding credit.
• Ensuring that the company policy on recoveries is followed and that it is in line with state and federal regulations.
• Implementing deadlines for invoicing and payment collection.
• Preparing monthly feedback reports on payment collections.
• Remaining informed of any legislative procedural training regarding debt collection.
• Training and mentoring of staff members in the collections department.
• Managing procedures and policies of debtors book.
• Good understanding of appropriate collection process.
• Determine and manage credit terms of debtors / vetting process.
• Liaise with sales teams and all relevant stakeholders.
• Implement automated & integrated financial & sales systems
• Ability to utilize all systems.
• Able to Forecast and Projections Daily / Weekly / Monthly.
• Good Understanding of handovers and the legal process.

Daily Debtors Management

• Following up on outstanding debtors balances.
• Allocating receipts of debtors.
• Answer all queries relating to debtors payment
• Review of credit note approvals
• Debtor journals

Monthly Debtors Management

• Monthly reporting on debtors to management
• Obtaining feedback on outstanding debtors
• Debtor Statements

Month-end Close

• Ensure the rollover of debtors on X3
• Control Account reconciliation

Credit Management

• Credit search (Experian) on new debtors account. (BU support)
• Quarterly credit limit reviews
• Obtaining approvals for Credit Applications

Sub Ledger Maintenance

• Opening and maintaining of debtors accounts.
• Ensure Masterfile Accuracy

• Minimum qualification: Grade 12 / Matric / NQF level 4 Diploma / NQF level 6
• Experience in a similar role: Up to 6 years experience