Procurement Officer

JOB PURPOSE

Under the supervision of the Finance Manager the Procurement Officer will be responsible for ensuring the cost-effective timely and transparent acquisition of goods services and works in support of AMREF Malawi operations in full compliance with organizational policies donor regulations and applicable laws.

The Procurement Officer will be responsible for:

• Managing the end-to-end procurement process for goods services and civil works in a transparent ethical and cost-effective manner in line with donor regulations (e.g. Mastercard UN agencies)
• Ensuring that all procurement activities comply with organizational policies procedures and applicable legal standards
• Preparing and issuing procurement documents including prequalification documents Requests for Quotations (RFQs) Requests for Proposals (RFPs) and tender documents as well as coordinating bid receipt opening and evaluation processes
• Developing reviewing and updating the Procurement Manual and Standard Operating Procedures (SOPs) including supporting automation of procurement systems
• Managing and administering contracts with suppliers and service providers including negotiation of terms monitoring performance and ensuring value for money particularly for frequently procured goods (FMGs)
• Reviewing and evaluating existing supply contracts to assess pricing terms and supplier performance prior to renewal or re-tendering
• Maintaining an up-to-date supplier database including conducting supplier prequalification and due diligence processes
• Overseeing inventory and stock management to ensure effective control accuracy and accountability of organizational assets
• Coordinating the disposal of obsolete or unserviceable assets and stocks in line with organizational policies and regulatory requirements
• Establishing and maintaining a comprehensive record-keeping system for all procurement transactions to ensure proper documentation traceability and audit readiness
• Overseeing and coordinating logistical arrangements for the movement and delivery of goods and services to various project locations
• Providing guidance supervision and support to staff to ensure adherence to procurement laws regulations and ethical standards
• Assisting in monitoring procurement budgets tracking expenditures and identifying cost-saving opportunities

Qualifications :

The ideal candidate will possess:

• A Bachelors Degree in Procurement and Supply Chain Management Logistics Business Administration or a related field from a recognized institution
• A professional Chartered Institute of Procurement & Supply (CIPS) Level 5 Diploma or above
• Registration as a paid-up member of the Malawi Institute of Procurement and Supply (MIPS)
• A minimum of three (3) years relevant experience in procurement preferably within an NGO or donor-funded environment
• Demonstrated knowledge of procurement regulations donor compliance requirements and best practices

Additional Information :

Knowledge Skills and Competencies

• Strong knowledge of procurement processes contract management and supplier performance management
• High levels of integrity professionalism and accountability
• Excellent negotiation analytical and organizational skills
• The ability to manage multiple priorities and meet tight deadlines
• Proficiency in Microsoft Office applications and procurement systems
• Strong interpersonal and communication skills with the ability to work effectively in a team environment

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @ address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time