Assistant Accountant – Treasury & Fixed Assets

1. Petty Cash management

• Maintain Petty Cash Funds in both IDR and USD.
  
• Prepare Petty Cash Vouchers.
  
• Prepare daily and weekly report for Petty Cash and floating cash Funds accountability.
  
• Prepare Petty Cash and floating cash report as basis for replenishment.
  
• Prepare month-end report and cash counts/cash certificates for Rupiah petty cash and USD notes.
  
• Maintain cash balances according to policy.
  
• Ensure that petty cash and floating cash vouchers are fully authorized and supported before payment.
  
• Ensure that authorization guidelines and limits are followed with respect to petty cash.
  
• Safeguarding the petty cash under lock and key.
  
• Distribute cash advances for travels and payment by cheques or cash to the claimants/payees.
  
• Record cash payment into system.
  
• Follow up with bank signers for manual payments.
  
• Prepare petty cash reconciliations for Bogor Headquarter (HQ) Burkina Faso and Germany.
  

2. Receipts and Deposits

• Receive cash payments from invoices and cash return of cash advances hosted institution and the other external.
  
• Prepare cash receipts.
  
• Record cash receipts into system.
  
• Prepare covering letter for checking deposits.
  
• Prepare covering letter for check/invoices sent by mail.
  

3. Banks and Relationships

• An agent of all the banks in Bogor - HQ.
  
• Preparation of paperwork for the opening and closing of bank accounts.
  
• Ensuring bank confirmation letters are duly signed and follow-ups with respective banks done.
  

4. Banking and Cash Flows

• Weekly updating HQ and country bank account balances for cashflow projections.
  
• Preparation of monthly bank reconciliations and resolving all outstanding items.
  
• Funding of IDR bank accounts to meet daily operations and obligations in the absence of the Senior Accountant Treasury and Fixed Assets.
  

5. Electronic Banking

• Uploading of electronic payments on the various banking platforms.
  
• Daily review of bank statements and updating the donor receivables schedule with receipts.
  
• Recording of incomings to the general ledger.
  

6. Fixed Assets and Inventory Management

• Assist in monthly capitalization of assets in the financial system.
  
• Assist in monthly automatic depreciation of all assets as per policy and/or grant agreement for center and project assets respectively.
  
• Assist in carrying out disposal of assets in the system as and when requested and during the annual disposal exercise.
  
• Assist in monthly reconciliation and submission of the fixed assets schedule.
  
• Conduct annual physical verification of fixed assets exercise and reconciliations thereof.
  
• Prepare monthly reconciliation of the stock report and the general ledger.
  

7. Back up support

• Provide back up support to Senior Accountant - Treasury and Fixed Assets while away on leave.
  
• Work closely with all staff in each of the sub-unit in FSU to provide an efficient and cost-effective service delivery to all clients within CIFOR-ICRAF.
  

8. Internal and External Audit

• Availing Audit documents and responding to Audit queries in a timely manner during both External and Internal Audit.