Office Manager & Team Assistance (mwd)

We build AI products that solve real problems. So someone needs to keep the ship running while we do. Youll make sure our small team can focus on what matters: doing great work. Office org events a bit of HR and finance. Sounds like a lot but with a team our size its varied and manageable.

Youll have real freedom to shape our small company and share in the success (salary earnings share and equity in products we launch).

About us

Were a small focused team that values humble practical builders. Were entrepreneurs ourselves and we love creating new products with exciting and innovative technology. If you have a startup spirit enjoy side projects and want to see your work make a real impact wed love to connect.

Tasks

What youll be doing

Operations

• Coordinating meetings and travel for the team
• Mail orders vendor contracts: you keep the overview
• Helping to improve AI-enabled workflows within the organisation

Team and events

• Organizing our team events offsites and monthly meet-ups
• Onboarding of new team members & regular meetings with current team members
• Being the go-to person for all organizational questions

HR admin

• Employment contracts vacation tracking sick leave: you keep the basics clean
• Keep track of our inventory (laptops phones servers accessories)
• If a new tool or process makes sense you suggest it and make it happen

Finance support

• Invoices receipts and bookkeeping prep: you keep everything sorted for our tax advisor
• Expenses and reimbursements: you make sure the team actually submits their receipts (yes thats the hardest part)
• Keeping track of running costs and subscriptions

Requirements

What youll bring

• Experience in a similar role at a startup agency or small company. You know how things work when theres no playbook.
• Youre organized reliable and self-directed. Nobody needs to tell you whats next.
• Fluent in German and English. Our team speaks both and lots of backoffice tasks require good German.
• Youre comfortable switching between bookkeeping receipts and event planning in the same afternoon.
• Familiar with tools like Google Workspace Notion or Slack (or you pick things up fast).
• Bonus: youre curious about AI and tech. You dont need to be technical but interest helps.

Benefits

What we offer

• 16-24 hours per week flexible schedule.
• Hybrid work model: our Berlin office space plus home office.
• Customizable perks (transportation pass gym membership): choose what fits your life.
• Autonomous self-managed work environment.
• Experienced flat team structure: no corporate hierarchy here.
• Annual bonus based on company performance.

How to apply

We dont need a polished CV. Just send us your LinkedIn profile or a quick overview of your background plus short answers (2-5 sentences each) to these questions:

• The most chaotic thing youve organized that still worked out. What made it work
• How do you make sure nothing falls through the cracks in a fast moving team
• What interests you about Overfly
• Do you use AI yourself and what excites you most about it

This helps us quickly understand who you are and what motivates you