EVENT AND DELEGATE COORDINATOR MAJOR PHARMA CLIENT (fmd)

Working at egg isnt just a job. Its about making compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.

Bring your authentic self

At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that isegg. And were always on the lookout for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

Youre passionate about events but even more about what happens behind the scenes. You thrive on structure love working with data and people alike and feel at home managing complex projects with precision. At the same time you enjoy working closely with participants ensuring smooth communication seamless travel coordination and an outstanding event experience. If you combine organizational excellence with a people-first mindset: this role is for you.

What youll be doing

• Build and maintain the event management database (incl. registrations) and keep participant lists up to date

• Support project managers with planning reporting and budgeting particularly by maintaining structured Excel trackers and project documentation

• Upload organize and control event documents in tools like Cvent ensuring compliance requirements are met and properly documented

• Coordinate vendors and event logistics including travel bookings itineraries and required participant documentation

• Handle participant communications end-to-end (invitations confirmations and follow-ups)

• Provide onsite support during events and coordinate post-event wrap-up

Must haves

(We really mean it. Candidates who do not meet the following criteria will not be considered.)

• Proficient in event management database particularly Cvent

• Fluent in spoken and written English and German

• 25 years experience in event operations administration travel management or delegate management

• Experience in pharma/healthcare and/or knowledge of compliance requirements

• Strong Excel skills (e.g. trackers reporting)

• Valid work permit for the country you are applying for

• Highly organized and detail-oriented

Nice to haves

• Revelant experience in an event agency

What we bring to the table

• A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (Weve been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)

• Flexible working hours and structure (fully remote in some locations hybrid in others)

• Salary based on experience performance-based annual variable pay bonus

• One paid day per year to volunteer for a cause or organization of your choice

• Creative and brilliant colleagues

• Attractive career opportunities including international assignments

• An annual get-together in some of the fanciest locations on the planet. Weve been to Paris New York Dubai Brussels and more recently in Marrakech. Any ideas for 2027

The perks

• Lunch vouchers

• Home office / tech stipend

• Subsidised gym membership

• Company phone

The hiring process

• Online application (Youve swiped right.)

• First intro phone/video call (Weve swiped right now lets find out if we have chemistry!)

• First round interview (We like you. Now its time to get to know you better)

• Second round interview (Hey we like you a lot. Wanna meet the family)

• Offer (Were in love. We hope you are too)

The most important bit

At egg everyones ideas and perspectives are welcomed and encouraged. Were constantly striving to do better and be better: we give each other feedback regularly not just top-down from leadership but bottom-up and sideways too! Accountability is key: its okay to make mistakes as long as we own and learn from them. People who thrive at egg have a deep curiosity to keep improving learning and coaching others.

Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation creativity and excellence. We are proud to welcome applications from individuals of all genders including those who identify as transgender or non-binary as well as from BIPOC communities members of LGBTQ2S communities and people with visible and non-visible disabilities.

Additionally as an ESG (Environmental Social and Governance) driven company we actively work to make a positive impact on our planet and society. By joining our team you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone!