Executive Assistant (Chennai Vadodara Gurgaon)

As Executive Assistant you will serve as a force multiplier to senior leadership by helping leaders stay focused on the highest-value work. You will manage priorities protect time coordinate complex logistics and ensure leaders are consistently well prepared for critical meetings and decisions. 

You will be expected to operate with sound judgment high discretion and strong ownership in a fast-paced global matrixed environment. The role requires someone who anticipates needs early handles complexity with calm precision and uses digital tools and AI intelligently to simplify work and improve speed. 

Work location can be Chennai / Vadodara / Gurgaon

Responsibilities 

Strategic Executive Support: Provide senior-level support to Senior Operations Leaders managing calendars meetings key communications and competing priorities with a clear focus on protecting leadership time for the most important business outcomes. 

Gatekeeping and Prioritization: Autonomously manage and prioritize the executives calendar and inbox filter noise draft routine responses where appropriate and create space for deep work decision-making and critical leadership engagement. 

Global Travel Architecture: Coordinate end-to-end domestic and international travel including flights visas accommodations ground transportation and detailed itineraries while anticipating bottlenecks and adjusting dynamically across time zones. 

Meeting Planning and Briefing: Plan and coordinate leadership meetings shape agendas with stakeholders prepare briefing materials consolidate pre-reads and ensure leaders enter each discussion fully prepared and well contextualized. 

Meeting Follow-Through: Attend meetings as needed capture clear notes decisions and actions and drive disciplined follow-up to ensure momentum and timely completion of agreed next steps. 

Cross-Functional Coordination: Work seamlessly across teams geographies and seniority levels to align schedules unblock issues and maintain effective communication on behalf of the leadership team. 

Workflow and Technology Optimization: Leverage digital tools automation and AI to reduce manual work improve planning streamline administrative workflows and save executive time through smarter operating routines. 

Confidentiality and Judgment: Handle sensitive business information with the highest level of professionalism discretion and trust at all times. 

Onsite Leadership Support: Provide practical support for onsite leadership meetings and events in the location where you are based ensuring a smooth and professional experience. 

Qualifications :

The ideal candidate is highly organized proactive and calm under pressure with the judgment to anticipate needs before they arise and the discipline to execute with precision. They combine strong business maturity with excellent communication skills and can operate confidently with senior stakeholders across functions and geographies. They are digitally fluent quick to adopt new tools and AI solutions and constantly look for practical ways to simplify work and improve executive effectiveness. They thrive in fast-moving ambiguous environments and act as a seamless credible extension of the leaders they support. 

7 years of relevant experience including at least 2 years supporting senior leadership in an Executive Assistant Senior Assistant or comparable role. 

Proven experience managing complex calendars high-volume scheduling and frequent changes while maintaining strong prioritization and attention to detail. 

 Demonstrated experience coordinating complex travel arrangements including international itineraries visas accommodations and real-time changes. 

Strong experience planning leadership meetings preparing agendas and materials capturing actions and driving follow-through. 

Excellent written and verbal communication skills with the confidence to engage professionally across levels functions and cultures. 

 High level of discretion sound judgment and ability to manage confidential information appropriately. 

Comfort working in a fast-paced matrixed global environment with shifting priorities and incomplete information. 

Strong technical fluency and openness to using productivity tools automation and AI to improve workflow efficiency and executive support. 

Additional Information :

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process including résumé screening candidate assessments interview scheduling job matching communication support and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQs principles of fairness transparency human oversight and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions require accommodations or wish to request human review were permitted by law please contact your local HR representative. For more information please visit NIQs AI Safety Policies and Guiding Principles: NIQ

NIQ is the worlds leading consumer intelligence company delivering the most complete understanding of consumer buying behavior and revealing new pathways to 2023 NIQ combined with GfK bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insightsdelivered with advanced analytics through state-of-the-art platformsNIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100 markets covering more than 90% of the worlds population.

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Our commitment to Diversity Equity and Inclusion

At NIQ we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion please visit the  Work :

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Employment Type :

Full-time