Vehicle Placement Manager

Core Objective

To ensure 100% placement of required vehicles (Trucks Trailers Tempos) for daily road operations by coordinating with a network of brokers and market suppliers while maintaining cost-efficiency and service standards.

Key Responsibilities

• Sourcing & Placement: Daily procurement of market vehicles (Full Truck Load - FTL) through brokers and local transport unions based on operational requirements.
• Broker Management: Identifying onboarding and maintaining a robust database of reliable brokers and small-scale fleet owners across different regions.
• Rate Negotiation: Negotiating 'spot rates' with brokers to ensure the lowest possible freight cost while maintaining a healthy margin for the company.
• Vehicle Verification: Ensuring that every placed vehicle has valid documentation (RC Insurance Fitness Permit) and that the driver has a valid license.
• Indenting: Raising indents and coordinating with the warehouse or loading point for timely vehicle reporting.
• Tracking & Coordination: Monitoring the vehicle from the point of placement to the loading point; resolving any 'no-show' or 'late reporting' issues by arranging immediate back-ups.
• Market Intelligence: Staying updated on seasonal price fluctuations diesel price impacts and route-specific challenges (e.g. strikes no-entry timings).

Operational Tasks

• Preparing daily Placement MIS (Number of vehicles requested vs. placed).
• Verifying and collecting LR (Lorry Receipt) and other transit documents from brokers.
• Processing broker advance payments and ensuring trip-related documentation is handed over to the accounts team.

Required Skills & Qualifications

• Experience: 2–5 years in Market Placement or Broker Operations within a 3PL or transport company.
• Negotiation Skills: Ability to haggle and finalize rates in a high-pressure fast-moving environment.
• Route Knowledge: Deep understanding of major National Highways transit times and 'return-load' dynamics.
• Language: Fluency in Hindi/Regional languages is often essential for communicating with drivers and brokers.

Key Performance Indicators (KPIs)

• Placement Ratio: Percentage of indents fulfilled (Target: >95%).
• Cost Variance: Difference between the 'Target Rate' and the 'Actual Market Rate' achieved.
• Vehicle Reporting Time: Reducing the lead time between the requirement and the vehicle reaching the loading point.
• Documentation Compliance: Zero-tolerance for expired vehicle papers or missing driver KYC.