Academic Department Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
If you are a current Barnard College employee please use the internal career site to apply for this position.
Job:
Academic Department AssistantReporting to the Department Manager the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.Job Description:
- Reception and office administration
- First point of contact for students and faculty
- Receive and distribute distribute mail and deliveries
- Orienting/setting up offices supplies computers access and mailboxes for departmental personnel
- Create and track Facilities work orders
- Maintain shared office supplies
- Maintain department administrative files.
- Record transfer and transcribe data as requested.
- Student workers
- Process hiring documents in conjunction with Beyond Barnard
- Train and assign daily tasks under the direction of the Department Manager
- Events
- Coordinate and support the execution of department programs or events including space reservations catering/food orders AV services vendor management invitations and publicity.
- Communications
- Send out newsletters and announcements
- Update departmental websites and maintain department communication tools
- Course & Instructor Support
- Post course information and schedule in academic systems
- Maintain an archive of department syllabi and theses
- Track majors and record assignment of major advisors
- Maintain enrollment lists for courses
- Maintaining student records in consultation with the Registrar and Student Advisors
- Assist faculty with COI (Committee on Instruction) course proposal documentation
- Collate academic dossiers and documents for Advisory Committee on ATP (Appointments Tenure Promotion)
- Data Entry
- Including financial employee student course and others as assigned.
- Initiate and reconcile department purchases invoices reimbursements and expense reports
- Coordinate application flow candidate visits and reimbursements related to instructional hiring processes.
- Maintain familiarity with relevant administrative college policies as required.
- Other duties as assigned including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.
Skills Qualifications & Requirements:
Required Qualification Summary
- High School Degree or GED and two years of college and 3-5 years related experience.
- Strong organizational ability and a broad range of office skills.
- Strong computer skills & experience with word processing spreadsheets email and calendaring.
- Ability to set priorities work under pressure and balance competing responsibilities.
- Tact and good judgment in dealing with a variety of constituencies.
- Strong communications skills both written and verbal.
Preferred Qualifications
- Bachelors degree and 1-3 years related experience
This is a 2110 grade VIII position.
Pay Rate: $34.81per hour
The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to departmental budgets qualifications experience education licenses specialty and training. The above hiring range represents the Colleges good faith and reasonable estimateof the range of possible compensation at the time of posting.
Company:
Barnard CollegeTime Type:
Full timeRequired Experience:
Junior IC
Key Skills
About Company
Barnard offers a singular combination of: Excellence across the arts and sciences; World-class faculty dedicated to teaching; Tight-knit community with the academic resources of a research university; New York City’s infinite opportunities.
