Specialist for Conduct and Incident Response

Job Description

Housing & Food Services (HFS) has an outstanding opportunity for a Specialist For Conduct & Incident Response to join their team.

PURPOSE

Manages the Student Conduct and Incident Response program within Residential Life.

RESPONSIBILITIES

Student Conduct Program Management (40%)

Manages the implementation of the Residential Life Student Conduct Process including the Formal Hearing process for an average of 450 annual reports involving 1100 individual cases

Reviews all student conduct records for completeness and accuracy student wellbeing concerns and federal reporting compliance (Clery Act Title VI Title IX) ensuring staff adhere to established guidelines

Leads theLH2.1 student conduct case assignments process delegating cases to Residential Life staff and coordinating with staff to ensure balanced workloads

Facilitates high level/complex conduct meetings with students emphasizing personal responsibility and an understanding of how ones behavior impacts self and others

Develops and manages sanctioning guidelines for Residential Life staff based on student development theory and educational principles

Provides consultation to Residential Life staff on complex high impact student conduct cases including educational sanctioning guidance in accordance with established Residential Life Conduct Process philosophy and guidelines interpreting and applying program guidelines

Liaises on student conduct matters with other university offices including Community Standards & Student Conduct Civil Rights Compliance Office Disability Resources for Students UWPD and the Tri-Campus Conduct group

Develops and facilitates annual and mid-year hire conduct training for Residential Life staff and Student Leaders and additional responsive trainings based on evolving needs and trends

Chairs the Residential Life Conduct Committee.

Manages educational sanction workshops trains workshop facilitators coordinates workshop schedule and facilitates workshops as needed

Participates in the hiring process for and collaborate with Alcohol and Drug Education Coordinators.

Serves as a respondent support person for students involved in conduct process

Manages the Housing Agreement Termination process as a result of conduct matters

Establishes and maintains the Residential Life Conduct Process Guide and other conduct publications including procedures manuals forms and website

Oversees billing process for monetary restitution and other sanction-related fees.

Incident Response & Compliance Program Management (30%)

Manages the Incident Response program within Residential Life

Develops and facilitates annual and mid-year hire Incident Response Protocol training for Residential Life staff and Student Leaders and additional responsive trainings based on evolving needs and trends

Maintains and updates the Incident Response Protocol and other resources for on-call staff and Student Leaders including procedures manuals forms and SharePoint site

Tracks and provides updates to the Residential Life staff on changes to process procedure and policies to ensure compliance

Assesses Student Leader on-call operations; suggests and implements changes as needed JR6.1

Manages Service and Emotional Support Animal accommodations expectations process with residents facilitating review and signature of the JR7.1 UW HFS Housing Agreement Addendum.

Administrative Management (15%)

Maintains confidential student conduct records in accordance with the Family Educational Rights and Privacy Act (FERPA) and the University of Washingtons Record Management Services Office

Coordinates the transfer and disposal of confidential student records in accordance with policies of the University of Washingtons Record Management Services Office

Manages conduct database and processes and develops additional resources as necessary to maximize systems efficiency and develop user guides for unit-wide implementation

Monitors and communicates critical database issues to supervisor and work with software vendor to resolve

Generates conduct reports including incident reports and hearing packets for records requests

Distributes daily campus safety reports to Residential Life staff

Reviews and ensures proper distribution and retention of Priority Documentation

Compiles data and submit quarterly and annual statistical reports regarding the conduct process

Evaluates the effectiveness of the Residential Life Conduct Process through assessment of annual reports survey data and staff input.

Other Responsibilities (15%)

Participates in staff selection activities and training activities for Residential Life student leaders office assistants support staff community managers and other positions as needed

Participates in unit and HFS trainings meetings move-in and move-out activities as needed

Serves as a member of the Residential Life Team

Maintains an awareness of current issues and developments within the field of student affairs and student conduct

Serves on unit-wide committees as assigned

Performs other duties as assigned

IMPACT TO THE UNIVERSITY

The position serves the University by establishing and promoting standards of conduct that are conducive to the pursuit of academic goals and the welfare of the academic community. Upon violation of those standards by a member of the University housing community the position serves to respond in a manner that will reinforce the standards of conduct through educational means.

POSITION COMPLEXITIES

HFS Residential Life houses over 9300 students in residence halls and apartments. This position utilizes student development and applied environmental theory within this complex and quickly evolving environment.

WORKING CONDITIONS

The position works a regular Monday through Friday schedule; however it requires occasional evening and weekend commitments throughout the year.

SUPERVISION RESPONSIBILITIES

N/A

REPORTS TO

Associate Director for Residential Life Student Care and Conduct

QUALIFICATIONS

Bachelors Degree

Three years of experience working in college housing residential life student conduct administration or a related field

Equivalent combinations of education and experience may substitute for requirements

DESIRED QUALIFICATIONS

Masters degree in higher education counseling or closely related field.

Experience that demonstrates:

Strong oral and written communications skills

Pursuit of ongoing training and personal development

Commitment to promoting diversity employment and community equity

Demonstrated ability to handle confidential materials with discretion

Strong organizational and project management skills with excellent attention to detail

Ability to manage multiple projects and deadlines while responding to frequent interruptions

Ability to work independently with minimal supervision

Excellent critical thinking and decision-making skills

Computer proficiency in MS Word Excel and SharePoint

Familiarity with Symplicity software

CONDITION OF EMPLOYMENT

A satisfactory outcome from the employment reference check processes and education verification.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.