Office Administrator & Personal Assistant to COO

Johannesburg - South Africa

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Overview

We are looking for a proactive and highly organised Office Administrator who will also provide dedicated Personal Assistant support to the Chief Operating Officer (COO). This role is key to ensuring the smooth day-to-day running of the office while supporting senior leadership with administrative and coordination tasks.

Key Responsibilities

Office Administration

Receive and manage all office deliveries and visitors in a professional manner
Handle all access card queries including issuing troubleshooting and ordering new cards for staff
Coordinate and report all office maintenance issues (plumbing electrical and general repairs) with relevant service providers
Manage incoming calls on the office landline
Oversee meeting room bookings and ensure rooms are prepared for use

Courier & Logistics

Book and manage courier collections (DHL)
Receive and distribute courier deliveries
Order and maintain courier stationery and supplies

Office Operations Support

Assist with handling queries and issues with CSG
Order office consumables (milk coffee tea sugar honey) when required
Ensure daily cleaning of coffee machines (via cleaning staff)
Oversee cleaning staff and maintain office standards in the absence of the Office Manager

Administration & Systems

Assist with managing and organising the company inbox
Maintain and update the SharePoint page including:
- Birthday and work anniversary announcements
- Promotions probations and job vacancies
- Social page content and photos

Travel Coordination

Assist with travel bookings including flights accommodation and related logistics

Personal Assistant to COO

Provide day-to-day administrative support to the COO
Manage calendar scheduling meetings and appointments
Assist with travel arrangements and itineraries
Prepare documents reports and presentations as required
Handle confidential information with discretion
Act as a key point of coordination between the COO and internal/external stakeholders

Key Skills & Attributes

Strong organisational and multitasking abilities
Excellent communication and interpersonal skills
High attention to detail
Ability to work independently and take initiative
Professional and approachable demeanour
Strong administrative and coordination skills
Discretion and confidentiality when handling sensitive information

Preferred Experience

Previous experience in an administrative or office coordination role
Experience supporting senior management or executives (advantageous)
Familiarity with Microsoft Office and SharePoint

Required Experience:

OverviewWe are looking for a proactive and highly organised Office Administrator who will also provide dedicated Personal Assistant support to the Chief Operating Officer (COO). This role is key to ensuring the smooth day-to-day running of the office while supporting senior leadership with administr...