Guest Services Assistant

THE FIRM

As a leading international law firm we are dedicated to excellence through impactful communication collaboration and community involvement. Our company culture has earned us one of the 100 Best Companies to Work For for 26 consecutive years. This honor along with many others highlights our commitment to innovation and professional development. At Alston & Bird LLP our foundation is made of trust reliability and compassion.

JOB DESCRIPTION

The Guest Services Assistant plays a key role in delivering a polished hightouch visitor experience in the New York office. Working under the direction of the Guest Services Manager and NYC Conference Services Manager this role supports Guest Services and Conference Services through call handling reservation management NYC Red Carpet Service and conference space coordination. The assistant is handson in maintaining conference rooms pantries break rooms and visiting attorney offices ensuring every detail reflects a professional and welcoming environment. Success in this role requires proactive service strong attention to detail and a commitment to hospitality excellence. ServSafe Food Safety certification is required in accordance with state law.

As a steward of the Firms TOP ECHELON service culture the Guest Services Assistant helps deliver worldclass service that consistently exceeds internal and external customer expectations.

This is a parttime role with standard hours of Monday through Thursday 11:00 a.m. to 3:00 p.m. with occasional additional hours as needed to support events and office operations.

RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO

• Operate Firms telephone reservation and visitor management systems.

• Greet clients and guests with a calm courteous and professional demeanor

• Deliver responsive personalized telephone service for all business calls providing information about the Firm and its practice areas as needed.

• Act as concierge for visiting attorneys: manage Red Carpet requests access cards floor maps office resources and local directions.

• Process guest identification and escort visitors per ISO policies.

• Liaise between clients and internal departments to address requests promptly.

• Working knowledge of basic technology equipment functionality in conference rooms/floors.

• Working knowledge of departments room reservation system.

• Preparation execution and closeout of special office social and business-related events.

• Perform other related duties in the Conference Services Department as assigned by supervisor.

• Maintain conference space kitchens break rooms and visiting attorney offices in a neat clean and orderly manner in accordance with the established firmwide Return to Inventory (RTI) procedures documented on the departments ABnet Private Site.

• Coordinate with First Responders and Firm Medical Response Team for emergencies as needed.

• Provide overtime support as needed sometimes on short notice.

• Creates a positive first impression as the initial point of contact for the NYC office embodying a polished professional presence in alignment with firm policy.

• Perform other duties as assigned.

SKILLS NEEDED TO BE SUCCESSFUL

Organizational and Task Management

• Ability to organize work in a manner that facilitates timely and efficient completion of tasks.

• Ability to learn and adapt quickly to changing situations with minimal planning/information.

• Ability to develop proficiencies with firm approved technology to include application support data analysis (reports) and troubleshooting.

• Ability to resolve issues quickly and efficiently.

Communication and Listening Skills

• Strong command of the English language both verbal and written.

• Ability to effectively utilize verbal and written communication with colleagues clients and other individuals.

• Ability to clearly and accurately convey information in a professional and respectful tone with colleagues clients and others.

• Ability to share ideas feedback and opinions in a constructive and professional manner.

• Ability to listen and be open to learning from other peoples advice and observations.

Performance Standards

• Promote a positive attitude about the Firm your work responsibilities and the competencies of our department.

• Understand and execute Firm Guest Services Specialist Service Standards outlined on the ABNet Private Site.

• Maintain and follow current policies benefits and rules that are posted in the Firm Manual.

• Maintain and follow all mandatory firm requests training and compliance documentation (i.e. Security Awareness Training HIPPA etc.).

EDUCATION AND EXPERIENCE

• Intermediate knowledge of Microsoft suite EMS and field-based data entry systems.

• Previous experience of 1 or more years in a customer service or front desk position.

• High School diploma minimum educational requirement.

AGuestServicesAssistantwillbepaidanhourlyrateof$33andrepresentsthefirmsgoodfaithminimumandmaximumrangeforthisroleatthetimeoftheposting.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal state or local law. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law on the basis of race color religion sex age sexual orientation gender identity and/or expression national origin veteran status or disability in relation to our recruiting hiring and promoting practices.

The statements contained in this position description are not necessarily all-inclusive additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter search firm or employment agency you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.