Purchasing Buyer Temporary

JOB SUMMARY

The Procurement Buyer function supports internal stakeholders across the Authority andis responsible forexecuting purchasing transactionsin accordance withairport procurement policies applicable state procurement requirements and internal control standards. The Temporary Purchasing Buyer role is intended to provide hands-on operational purchasing support ERP transaction processing vendor coordination and issue resolution to sustain procurement services that support airport operations.

ESSENTIAL JOB RESPONSIBILTIES

• Serve as a liaison between internal end-users suppliers and vendors to coordinate andexpeditepurchase requests and deliveries.

• Review purchase requisitions to confirm specifications quantities quality requirements pricing and delivery timelines.

• Identifysourcing options pricing and delivery schedules for requested goods and services.

• Convert approved requisitions into purchase orders within the Enterprise Resource Planning (ERP) system (Microsoft Dynamics AX).

• Maintain and monitor open purchase orders to ensure fulfillment of delivery and contractual requirements.

• Verify pricing accuracy shipping terms and delivery dates prior to order confirmation.

• Solicit review and analyze quotations bids and proposals within established dollar thresholds in compliance with state procurement guidelines.

• Ensure all quotes bids andpurchasingactivities adhere to internal policies and regulatory requirements.

• Address and resolve purchase order discrepancies invoice issues and accounts payable variances in coordination with internal stakeholders and suppliers.

• Route procurement documents waivers and purchase orders throughDocuSignfor execution and recordkeeping.

• Maintain procurement records including master project listings and waiver files.

• Provide end-user support and troubleshooting related to ERPpurchasingfunctionality and processes.

• Train internal staff onpurchasingprocedures and ERP system navigation as.

• Coordinate with Information Technology to report track and resolve system-related issues affecting procurement operations.

• Support vendor issue resolution related to invoicing warranties replacementscancellations and delivery concerns.

• Performadditional procurement-related duties as assigned to support departmental.
  
  

REQUIREDQUALIFICATIONS

• High school diploma or equivalent; relevant work experience may be accepted in lieu of formal education.

• Demonstrated experience supportingpurchasing or procurement functions in apublic-sectoror regulated environment.

• Working knowledge of procurement principlespurchasingregulations and compliance requirements.

• Experience reviewing requisitions issuing purchase orders and resolvinginvoiceor pricing discrepancies.

• Proficiencyusing ERP systems forpurchasingtransactions and record management.

• Strong attention to detail with the ability to verify pricing delivery terms and documentation accuracy.

• Effective communication skills to coordinate with internal stakeholders suppliers and service providers.

• Ability tomaintainprocurement records and manage multiple open purchase orders simultaneously.

• Capacity to obtain andmaintain required airport security credentials including a SIDA badge.
  
  

PREFERREDQUALIFICATIONS

• Associates degree in business management accounting ora relatedfield.

• Prior experience in an airport authority government agency or public procurement environment.

• Experience using Microsoft Dynamics AX or similar ERPpurchasingplatforms.

• Institute for Public Procurement (NIGP)purchasingcertification.

• Experiencesolicitingand evaluating quotes or bids within defined dollar thresholds.

• Proficiencyin Microsoft Office applications including Excel Word Outlook and PowerPoint.

• Experience training end-users on procurement systems orpurchasingprocesses.

• Strong vendor relationship management and issue-resolution experience.

Required Experience:

Manager