Administrative Assistant Mechanical
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Job Location:
Barberton, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
We provide industry-leading end-to-end fire protection mechanical and HVAC services. Our skilled tradespeople work in virtually every market across the nation.
Job Summary
S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power. With 16 locations and over 1450 employees including 850 skilled tradesmen throughout Ohio Pennsylvania New Jersey Kentucky Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.
Click the link below to watch a short video about S.A. Comunale.
Title: Administrative Assistant - Mechanical
S.A. Comunale is seekign an Administrative Assistant to support our Mechanical divison.
Provide comprehensive administrative support to the Mechanical Department including general clerical and project-based assistance. Coordinate meeting logistics by scheduling sessions recording proceedings and preparing and distributing meeting minutes. Serve as backup support for payroll processing and blueprint printing.
Maintain a professional company image through effective courteous in-person and telephone communication. This position requires a high level of attention to detail with a strong emphasis on accurate data entry organization and clear communication.
Essential Duties & Responsibilities
Include the following. Other duties may be assigned.
- Perform general clerical duties including but not limited to photocopying mailing filing and scheduling appointments.
- Record meeting minutes generate and distribute summaries and follow up on assigned action items.
- Provide backup support for weekly payroll processing for field and shop employees ensuring accuracy and timely entry.
- Provide backup support for purchase order processing including generating and reassigning POs confirming and releasing orders and monitoring back orders.
- Support Project Managers and the Mechanical Fabrication Manager with administrative and project-related tasks.
- Generate change order requests and track status through completion and billing
- Assist with mechanical and financial billing processes.
- Prepare various contract documents and ensure completion and proper documentation.
- Gather and compile required records and information necessary for billing.
- Assist with generating project submittals and monitor approval status.
- Assist in the creation and ongoing maintenance of Operations & Maintenance (O&M) Manuals throughout the project lifecycle.
- Produce various reports summarizing and analyzing data as required.
Qualifications
- High School Diploma or GED is required.
- 3 years clerical or administrative experience is required.
- Previous experience in the construction industry is a plus.
- Significant knowledge of Microsoft Office Software (i.e. Word and particularly Excel) and Adobe Acrobat is required.
Equal Opportunity Employer
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
Junior IC
Key Skills
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
