Midwifery Administrative Coordinator

The Midwifery Clinical Support Administrative Assistant is a hybrid position. This Administrative Coordinator (AC) will support midwifery faculty clinical practice operations at two locations. The AC will work with midwifery practice leadership to ensure clinician scheduling credentialing onboarding on of new clinicians ongoing clinician professional compliance and payroll submission as well as general practice support and administrative needs to ensure a smooth flow of operations. This position will act as a liaison between the SON Human Resources department and support the Midwifery Practice Manager and Senior Associate Dean for Practice for SON clinical practice outreach.

Clinical Operational SupportGeneral support for the SON Midwifery Faculty Clinical Practices at all practice locations:

• Assist with the credentialing onboarding and ongoing compliance processes for all newly hired midwifery and current faculty
• Organization of all midwifery clinical faculty ambulatory and inpatient schedules at all midwifery practice locations
  
  • Qgenda (or other scheduling software) scheduling program
  • Smart Web scheduling program
  • Interface with ambulatory and inpatient Leads
  • Maintain clinic/inpatient shift statistic spreadsheets as part of tracking performance measures. Creates monthly reports based on these statistics.
• Time Keeping and Payroll submission for all PTO sick per diem and other leave hours for the Midwifery Faculty at all practice locations. Liaison with SON Timekeeping for complex timekeeping and payroll situations.
• Serve as scheduler for online Webex meetings interviews and events for Midwifery Faculty practice assist with meeting agenda development take meeting minutes
• Administrative support for Group Prenatal Care including ordering of supplies
• Process all P-card transactions and reimbursements as directed by the manager/director.
• Provide general administrative support to the Midwifery clinical practice
• Assists in development and maintenance of Quality Assurance projects

SON Support:

• Liaison for Human Resources support for all clinical providers in the SON
• Reviews policies and procedures for obtaining relevant OHSU services
• Supports the Midwifery Practice Manager and Senior Associate Dean for Practice for SON Clinical Practice Outreach: including credentialing intake/change/term documents FPPE OPPE of SON clinicians outside of the midwifery practices.

• Four years of general office or secretarial experience; OR
• An Associates degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• A Bachelors degree and two years of general office or secretarial experience; OR
• An equivalent combination of training and experience.
  • Additional certifications may be required based on the specific department the position resides in as indicated by the position description.
  • Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.

• Previous work experience with clinical scheduling and payroll submission

• Demonstrated professionalism and integrity

• Demonstrated successful work experience with Microsoft Word PowerPoint Excel

• Well-versed and developed technology skills

• Ability to take initiative and ownership of responsibilities

• Excellent forecasting analytical critical thinking and problem-solving skills

• Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy

• Excellent interpersonal skills initiative and the ability to work with diverse groups; students faculty staff community business partners.

• Excellent organizational skills; ability to be self-directed and set own work priorities

• Ability to multi-task in a fast-paced environment

• Ability to be flexible regarding job assignments and support for other co-workers as needed

• Successful demonstration of positive teamwork attitude

• Ability to work effectively as a team member

• Excellent written communication skills

• Successful demonstration of effectively working with complex processes

• Ability to remain calm and patient in the face of competing demands

• Experience working in the healthcare field

• Scheduling experience

• Timekeeping experience

• Experience with scheduling software (e.g. Qgenda)

• Experience with timekeeping systems (e.g. UKG Kronos)

• The work schedule for the position conforms to normal business hours within the SON.
• This is a hybrid position with occasional requirements to attend meetings in-person.