Finance Purchasing Specialist
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Job Location:
Franklin, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Finance Purchasing Specialist
The Finance Purchasing Specialist plays a vital role in supporting the districts financialoperations. This position manages purchasing reconciliations State Local and Federalbookkeeping School Nutrition financial processes and asset tracking. This is a hands-onrole requiring strong attention to detail organization and the ability to manage multiplefinancial functions efficiently and accurately.
Essential Responsibilities:
Purchasing & Procurement
Prepare and process purchase orders in accordance with district policy
Enter and transmit all purchase orders to vendors
Maintain vendor files and documentation
Match invoices to purchase orders and prepare documentation for payment
Track individual school purchase orders
Manage oil bids ordering and vendor coordination
Order district office supplies
Financial & Fund Management
Manage cash for State Federal and School Nutrition funds
Reconcile State Local STIFF Capital Outlay and School Nutrition bank accounts
Manage Federal Programs (BUD/LBAAS)
Process School Nutrition deposits (excluding School $)
Prepare School Nutrition reimbursement documentation
Manage School Nutrition food and supply transfers
Reporting & Compliance
Prepare quarterly HUB reports
Complete required monthly quarterly semi-annual and annual reports for SchoolNutrition
Ensure compliance with district state and federal guidelines
Credit Card & Gas Card Management
Track and reconcile gas card usage
Distribute and track district credit cards
Prepare gas card and credit card statements for payment
Asset & Inventory Management
Maintain asset tracking and reporting
Coordinate radio repair and inventory
Ensure all schools submit year-end inventories
Maintain maintenance billing records
Qualifications
Experience in bookkeeping purchasing or governmental accounting preferred
Knowledge of federal and state fund accounting procedures preferred
Strong organizational and reconciliation skills
Proficiency in financial software and Microsoft Excel
Ability to maintain confidentiality and meet deadlines
Skills & Competencies
Strong attention to detail and accuracy
Ability to manage multiple priorities
Effective communication and collaboration skills
Ability to interpret policies and financial regulations
Work Environment
Office-based district setting
Frequent interaction with district staff and vendors
Standard district office hours
Attend district or state training as required occasionally overnight
Physical Requirements
Ability to sit or stand for extended periods
Ability to lift up to 25 pounds occasionally
Terms of Employment: 12-month position
Reports To: Financial Officer
Required Experience:
IC
