Executive Assistant 12 Month FTC
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About the role
This role is a full-time role based in our Dublin office looking after our Group Director of Internal Audit and Group Director of Corporate Development on a 12-month fixed term contract.
We are looking for a high calibre senior Executive Assistant to join what is a fast-paced and ever-moving business. This role requires attention to detail solid organisational skills and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of and the teams that support the Group Internal Audit team and Group Corporate Development team and will work closely with other Executive Assistants throughout the organisation.
You will be a detail oriented experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.
Youll need to understand the business priorities demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the teams. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.
You will possess the ability to complete complex tasks quickly with minimal guidance react with appropriate urgency to situations that require a quick turnaround and take effective action without always knowing the whole picture.
What youll do
- Diary management: Ensure diary commitments documents and travel arrangements are handled effectively dealing proactively and calmly.
- Travel management: Coordinate travel and accommodation requirements including itineraries and logistics across multiple time-zones. Research and forward-thought in regard to any planning necessary.
- Meeting management: Scheduling of internal and external meetings - planning arranging preparing rooms equipment collation and distribution of agendas/meeting papers where necessary note taking organising catering.
- Expense & invoice management: Processing work and travel related expenses on Oracle in a timely manner and respecting deadlines. Raising POs in Oracle liaising with procurement and finance on deal sheets and arranging for invoices to be processed and liaising with suppliers
- Plan and orchestrate work to ensure the teams priorities are met organisational goals are achieved and standard processes are upheld.
- Collating and circulating updates for internal memos reports and documents coordinate and distribute documents and reports to relevant distribution lists.
- Support the planning and execution of team meetings and events and follow up on action points.
- Support with ad hoc projects reports presentations and other duties.
- Establish relationships with EAs/PAs and other staff across the business in key locations.
What youll need
- Effective and comfortable dealing with people at all levels of seniority
- Confident working with confidential information
- The ability to stay calm under pressure with a mature outlook and approach
- Confirmed experience supporting senior management at an FTSE 100 company
- Experience working within a fast-paced organization
- Excellent social skills with an ability to work with a variety of styles and personalities
- Proactive flexible teammate willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Proficiency in Microsoft Office PowerPoint Excel and other office productivity tools with ability to learn new software and systems attention to detail
Whats in it for you
We are a flexible employer; whether you have personal commitments or a hobby that brings you joy we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:
- Bonus scheme
- Uncapped holiday allowance
- Enhanced pension scheme
- Private healthcare
- Life assurance
- Income protection
- 1000 annual self-development learning fund
- Invest via the Flutters Sharesave Scheme
- Enhanced parental leave
About Flutter
We are a world leader in online sports betting and iGaming with a market leading position in the US and across the world.
We have an unparalleled portfolio of the most innovative diverse and distinctive brands including FanDuel Sky Betting & Gaming Sportsbet PokerStars Paddy Power Sisal tombola Betfair MaxBet Junglee Games and Adjarabet.
With our global scale and challenger attitude through which we excite and entertain our customers in a safe and sustainable way. Using our collective power the Flutter Edge we aim to disrupt the sector learning from the past to create a better future for our customers colleagues and communities.
Were working to be an inclusive employer and we encourage people from all backgrounds ways of thinking and working to apply. Everyone brings different perspectives and experiences; you dont have to meet all the requirements listed to apply for this role.
If you need any adjustments to make this role work for you let us know and well see how we can accommodate them.
Required Experience:
IC
Key Skills
About Company
Singular is an award-winning iGaming software provider that gives you a freedom to be your own brand. Our portfolio includes an all-in-one iGaming Platform and Sports Betting Platform as well as products for casino and betting retail operations.
