Personal Assistant
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Job Summary
Job Description:
Dentsu is an integrated growth and transformation partner to the worlds leading organizations. Founded in 1901 in Tokyo Japan and now present in over 145 countries and regions it has a proven track record of nurturing and developing innovations combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media CXM and Creative while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands people and society.
Merkle a dentsu company powers the experience economy. For more than 35 years the company has put people at the heart of its approach to digital business transformation. As the only integrated experience consultancy in the world with a heritage in data science and business performance Merkle delivers holistic end-to-end experiences that drive growth engagement and loyalty. Merkles expertise has earned recognition as a Leader by top industry analyst firms in categories such as digital transformation and commerce experience design engineering and technology integration digital marketing data science CRM and loyalty and customer data management. With more than 16000 employees Merkle operates in 30 countries throughout the Americas EMEA and APAC. For more information visit .
Purpose of the Role
We are looking for a proactive driven and professional Personal Assistant who thrives in a collaborative environment and enjoys being part of a supportive highperforming team. You will provide seamless support to three executives within our UK Leadership Team while also contributing to the wider community of PAs and EAs across the UK.
This is an excellent opportunity for someone keen to develop their PA career gain exposure to our industry and work closely with senior executives. You will divide your time between our London office and working from home. The role suits someone who is execution-oriented meticulous with detail and brings a solutions-focused positive attitude.
Key Responsibilities
Executive Support & Diary Management: Manage complex diaries via Outlook scheduling internal and external meetings anticipating clashes and ensuring forward planning for agendas preparation materials and meeting content.
Meeting Coordination: Organise all logistics for internal and external meetings including room bookings attendee coordination timings refreshments equipment agendas minutes and followup actions.
Travel & Logistics Management: Book and coordinate all travel requirements including flights accommodation trains taxis car hire and visa arrangements ensuring cost-efficient and smooth itineraries.
Administration & Documentation: Produce highquality documents presentations and reports using PowerPoint Word Excel and Adobe Acrobat. Maintain accurate timesheets manage expenses and support inbox management for executives.
Team Collaboration & Support: Work closely with the UK PA/EA team providing cover when needed sharing best practice and contributing to a supportive and well-connected team culture.
Event & Activity Coordination: Arrange internal and client-facing lunches and dinners support ad hoc event planning and assist with projects as required across the Leadership Team and wider organisation.
Person Specification
Proven PA Experience: Proven experience in a Personal Assistant or similar administrative role with a track record of supporting senior stakeholders.
Strong Technical Proficiency: Competent in Microsoft Office (Outlook Word Excel PowerPoint) Adobe Acrobat and SAP Concur with the ability to produce well-presented documents and manage digital workflows effectively.
Exceptional Organisation & Attention to Detail: Highly organised able to prioritise effectively and meticulous in ensuring accuracy across all tasks documents and arrangements.
Proactive & Forward-Thinking Approach: Always thinking one step ahead anticipating needs and demonstrating a solutionsfocused mindset and strong initiative.
Professional Discretion & Communication: Able to build strong relationships with senior colleagues maintain confidentiality and communicate clearly and confidently.
Flexible & Adaptable Working Style: Calm under pressure comfortable managing change and enthusiastic about contributing broadly to a dynamic team environment.
What We Offer
This is a permanent role
The team is based in our London office but operates under flexible working arrangements. The team are currently in the office every Tuesday and Thursday.
As well as a competitive salary youll enjoy a benefits package that you can tailor to your needs.
Inclusion and Diversity
At Dentsu we embrace diversity and inclusion valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation benefiting our employees partners and communities.
We welcome applications from all individuals regardless of race ethnicity nationality religion gender gender identity sexual orientation age disability marital status or any other protected characteristic. Beyond recruitment we strive to create an environment where everyone feels respected supported and empowered to bring their authentic selves to work.
We recognize the importance of work-life balance and are open to discussing flexible working arrangements for all roles. If you need reasonable adjustments due to a disability or medical condition during our recruitment process please contact us at quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.
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#LI-MERKLE
Location:
LondonBrand:
DentsuTime Type:
Full timeContract Type:
PermanentRequired Experience:
Junior IC
Key Skills
About Company
Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in approximately 120 countries.
