Senior EA (South Africa) 18825
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Location:Remote
Schedule:6:30am3:30pm EST (some flexibility available)
Employment Type:Full-time
Salary: TBD depending on experience
About the Role
We are seeking a highly organized proactive and independentExecutive Assistantto provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment communicates exceptionally well and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously owning tasks end-to-end and providing reliable operational support with minimal supervision.
Key Responsibilities
Inbox & Calendar Management
Manage and prioritize executive inbox flagging important items and drafting responses where needed.
Maintain a dynamic and complex calendar including scheduling meetings calls and personal appointments.
Ensure the executive is prepared for all meetings with necessary materials and reminders.
Business & Personal Administrative Support
Handle personal and household logistics such as:
Managing communication with vendors or service providers.
Coordinating repairs deliveries or maintenance for the home.
Completing bill payments renewals and administrative tasks.
Placing orders tracking shipments and handling returns.
Support business operations with tasks including:
Managing a general support inbox and routing emails to the appropriate team members.
Completing basic reporting tracking tasks and following up on outstanding items.
Assisting with ad-hoc administrative and operational tasks as needed.
Task Tracking & Weekly Summaries
Maintain an organized list of all open tasks projects and follow-ups.
Provide a structured weekly summary outlining progress open items and priorities.
Communication & Collaboration
Work primarily through email phone and text to ensure smooth real-time communication.
Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.
Requirements
5-6 years of experience as an Executive Assistant Personal Assistant Operations Assistant or similar role.
Exceptional organizational skills and attention to detail.
High level of discretion and professionalism.
Strong written and verbal communication skills.
Ability to manage multiple priorities with calm efficiency.
Tech-savvy and comfortable learning new systems quickly.
Proactive problem-solver who can anticipate needs and follow through without micromanagement.
Availability during the preferred working hours (6:30am3:30pm EST).
Preferred Skills
Experience managing both personal and business-related tasks.
Strong judgment and ability to handle confidential information.
Familiarity with productivity tools (email clients task management systems spreadsheets etc.).
Required Experience:
Senior IC
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
