Accountant I (Grant & Gift Accountant)
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Job Location:
Topeka, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Type: Classified Salaried
Department: Business Office
Salary: Commensurate with education and experience
Position Summary
The Accountant I (Grant and Gift Accountant) is a professional-level accounting position
responsible for supporting the Districts accounting functions related to grants gifts and other
restricted funding sources. This position assists with budget and expenditure monitoring
reconciliations reporting and maintenance of supporting documentation to help ensure funds
are properly recorded tracked and addition the position works closely with
District Grant Coordinator and programmatic staff to support compliance financial accuracy
and timely processing of grant- and gift-related transactions.
Essential Duties and Responsibilities
- Maintains accounting records for grants gifts and other assigned restricted funding sources.
- Assists with setting up grants and maintaining related records within the Districts Enterprise Resource Planning (ERP) system.
- Monitors grant and gift budgets expenditures and available balances.
- Ensures compliance with grant financial regulations such as 2 CFR Part 200.
- Prepares journal entries reconciliations and account analyses to support accounting for grants gifts and other assigned financial activities.
- Reviews expenditures for proper coding allowability completeness of documentation and alignment with grant gift or district requirements.
- Assists departments and program staff with questions related to grant and gift accounting balances coding and financial procedures.
- Supports preparation of financial reports reimbursement requests drawdowns and other documentation related to grants and restricted funds as assigned.
- Maintains detailed grant and gift files award documents amendments and supporting records for audit compliance and required document retention purposes.
- Reconciles assigned restricted funds accounts and investigates and communicates concerns and discrepancies in a timely manner. and communicates concerns and discrepancies to appropriate staff.
- Assists with year-end financial processes schedules and reporting related to grants gifts and assigned accounts.
- Supports external audits by providing required documentation schedules and explanations for assigned areas.
- Collaborates with Grant Coordinator school and department personnel and program managers to support accurate financial reporting and compliance.
- Identifies and recommends improvements to grant and gift accounting processes internal controls and ERP workflows.
- Maintains current knowledge of governmental accounting standards grant requirements and district procedures applicable to assigned duties.
- Assists with preparation of the annual state budget document including compiling supporting data reviewing submissions for accuracy and completeness and helping ensure compliance with established timelines and reporting requirements.
- Assists with processing budget transfers and budget amendments including preparing supporting documentation verifying coding and maintaining related records.
- Performs other related duties as assigned.
- Minimum Qualifications
- Bachelors degree in Accounting Business Administration Finance or a related field; or an equivalent combination of education training and directly related experience sufficient to successfully perform the essential duties of the position.
- Three or more years of experience with finance accounting governmental accounting grant accounting school finance or restricted fund accounting is required.
- Proficiency in Microsoft Excel and experience working with computerized accounting or ERP systems is required.
Preferred Qualifications
- Masters degree in Accounting Business Administration Finance or a related field preferred.
- Experience with federal grant regulations.
- Experience preparing financial reports grant reimbursement requests or audit schedules is
- preferred.
- Knowledge Skills and Abilities
- Working knowledge of generally accepted accounting principles (GAAP) and governmental accounting practices.
- Understanding of grant and restricted fund accounting concepts.
- Ability to prepare and review journal entries reconciliations and financial reports with accuracy and attention to detail.
- Strong analytical organizational and problem-solving skills.
- Effective communication skills for working with staff across departments and with external agencies or donors as needed.
- Ability to work independently while collaborating as part of a finance team and managing multiple deadlines.
- Ability to support professional growth.
- Ability to build positive working relationships with staff administrators auditors and outside agencies.
- Ability to maintain confidentiality
Working Conditions / Physical Demands
The work is primarily performed in an office environment. The employee may be required to
sit stand walk bend reach use a computer for extended periods and occasionally lift carry
or move light office materials weighing up to 15 pounds. The position requires speaking
listening manual dexterity repetitive motions and visual acuity sufficient to review detailed
financial documents and enter data with a high degree of accuracy. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions of the position.
