Office Administrator (On-site)
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Job Location:
Louisville, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Note: This is a full-time onsite position 5 days per week.
The Phia Group is a service-oriented organization assisting employee health plans nationwide. We provide our clients with innovative cost-cutting solutions and constantly expanding service offerings. We continue to enjoy growth thanks to our most valuable resource our talented and committed team.
At The Phia Group whose mission is to provide high quality yet affordable healthcare to American employees and their families you can look forward to not only unparalleled benefits for yourself but also being immersed in a company that was named one of USA Todays Top Workplaces for 2025. Meanwhile from a regional perspective both The Boston Globe and Louisville Business First also recognized our unwavering commitment to upholding an internal culture of inclusivity enjoyment and empathy for our valued employees by listing The Phia Group in their respective lists for the Top Places to Work in 2025.
The Office Administrator is responsible for ensuring the smooth day-to-day operations of the office by managing front desk activities coordinating office services and providing administrative support across departments. This role requires strong organizational skills attention to detail and the ability to multitask in a fast-paced environment.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Serve as the first point of contact by greeting signing in and assisting all visitors and vendors
- Manage incoming mail packages and faxes including sorting distributing and scanning as needed
- Prepare and process outgoing mail and correspondence
- Notify staff of deliveries including packages and food orders
- Order and coordinate company lunches on a weekly and as-needed basis
- Maintain and distribute office supplies; manage inventory and place orders as needed
- Coordinate and support office events meetings holiday events and activities
- Act as the primary point of contact with Kentucky building maintenance for office-related needs and issues
- Maintain and support the Louisville office emergency evacuation plan
- Maintain and update the Louisville office emergency contact list
- Perform general administrative and housekeeping tasks to ensure a clean organized and efficient office environment
- Assist with additional tasks and special projects as assigned
- May be assigned other duties as are deemed necessary
Experience and Qualifications
- 3 years of Administrative Assistant experience
- Strong local knowledge of the metro Louisville area including geography industry venues and eats
- High School Diploma or GED equivalent
- Excellent interpersonal team and communication skills
- Attention to detail and the ability to multi-task
- Ability to sense the importance or impact of issues and take appropriate actions.
- Proficiency with Microsoft Word Excel and Outlook required.
- Self-motivated and able to meet deadlines under pressure.
- Must have ability to define problems collect data establish facts and draw valid conclusions.
The Phia Groups Commitment to Diversity
The Phia Group is committed to creating a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. The Phia Group is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Working Conditions / Physical Demands
Sitting at a workstation for prolonged periods of time. Extensive computer work. The workstation may be exposed to overhead fluorescent lighting and air conditioning. Fast-paced work environment. Operates office equipment including personal computers copiers and fax machines.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities skills or working conditions associated with the position. While it is intended to accurately reflect the positions activities and requirements the company reserves the right to modify add or remove duties and assign other duties as necessary.
External and internal applicants as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed here) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
Required Experience:
Unclear Seniority
Key Skills
About Company
The Phia Group, LLC is an experienced provider of health care cost containment techniques offering comprehensive consulting services, plan document drafting, subrogation and overpayment recovery, claim negotiation, plan defense, designed to control costs and protect plan assets. Our ... View more
