Senior Executive Assistant

Guildford - UK

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

The Senior Executive Assistant provides proactive high-impact support to the global Executive Leadership Team (ELT) acting as a trusted partner who enables executives to operate effectively strategically and efficiently.

This role goes beyond traditional administrative support. It acts as a connector coordinator and driver of operational discipline ensuring that leadership priorities translate into clear actions and outcomes.

The Senior Executive Assistant acts as a gatekeeper coordinator problemsolver and liaison supporting the ELT in managing priorities communications and business flows across the organisation.

Key Responsibilities

Executive & Strategic Support

Provide comprehensive proactive support to multiple Executive Leadership Team members prioritising competing demands and ensuring focus on critical business matters.
Act as a trusted point of contact between executives and internal/external stakeholders exercising discretion and sound judgment at all times.
Anticipate executive needs identify potential issues in advance and proactively propose solutions.

Diary Workflow & Priority Management

Own and manage complex diaries across time zones resolving conflicts and optimising executive time.
Prepare executives for meetings by coordinating agendas briefing materials and followups.
Track action items decisions and deliverables arising from leadership meetings.
Act as a gatekeeper prioritising access and protecting focus time

Meetings Governance & Board Support

Coordinate ELT meetings offsites and key leadership forums.
Support governance processes including Board and Committee meetings (papers collation version control logistics and followups).
Maintain high standards of confidentiality and information management.

Project & Business Support

Support specific strategic or operational projects on behalf of executives as required.
Assist in coordinating crossfunctional initiatives tracking milestones and progress.
Prepare reports dashboards and summaries where needed.

Travel Events & Logistics

Coordinate complex international travel and itineraries
Support to organise leadership meetings offsites and internal events
Ensure seamless execution with high attention to detail

Confidentiality & Trust

Handle highly sensitive business and people information with discretion
Operate as a trusted partner within the Executive Team

Qualifications :

Required

Significant experience supporting senior executives in a global organisation
Strong organisational and prioritisation skills in a fast-paced environment
Excellent written and verbal communication skills
High level of discretion and professionalism
Ability to manage complexity ambiguity and competing priorities
Good command of Excel Power Point and other Office tools

Preferred

Experience in pharma CRO or life sciences
Exposure to project coordination PMO or operations
Experience supporting multiple executives or an ELT
PowerPoint and executive-level content preparation skills
Familiarity with global organisations and remote collaboration

Additional Information :

We offer:

Training and career development opportunities internally
Strong emphasis on personal and professional growth
Friendly supportive working environment
Opportunity to work with colleagues based all over the world with English as the company language

Our core values are key to how we operate and if you feel they resonate with you then Ergomed is a great company to join!

Quality

Integrity & Trust

Drive & Passion

Agility & Responsiveness

Belonging

Collaborative Partnerships

We look forward to welcoming your application.

Remote Work :

Employment Type :

Full-time