HR Administrative Assistant

The HR Administrative Assistant is accountable for the management and maintenance of hard copy and electronic employee files ensuring necessary information is acquired and retained as part of an employee fileas well as meeting logistics for the VP of Human Resources. This position will also process documents data and materials to support customers and input data into HRIS.

RESPONSIBILITY LEVEL:

Understand and abides by policies procedures and programs. Typically works on projects and tasks that span 1 day 3 months.

PRINCIPAL DUTIES:

1.Accountable for the management and maintenance of hard copy and electronic employee files ensuring necessary information is acquired and retained as part of an employee file.
2.Conduct reoccurring audits on active employee files and investigate on missing folders.
3.Conduct monthly audit on new hire data form termination retention.
4. Conduct annual review of files and prepare terminated employee files for storage.
5. Process documents data and materials for the purpose of disseminating information to appropriate parties and inputting data into HRIS systems.
6. Manage multiple Human Resources initiatives including but not limited to: floral orders new hire data forms HR communications and tuition reimbursement.
7. Manage file storage and retention requirements for terminated employees.
8. Collect and distribute mail to the Human Resources department.
9. Provide scheduling and meeting logistics support to VP Human Resources.
10. Provide support to various audits conducted or assisted by the Human Resources department.
11. Provide support to the HR Business Partners and HR Generalists to retrieve documentation for unemployment claims.
12. Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities. Follows through on learning skill building and practice necessary to adapt to change.
13. Problem Solving: Close supervision for completion of routine work which is regularly reviewed by manager or senior coworker. Work that exceeds routine comes with detailed instructions.
14. Technical Skill: Basic knowledge of disciplines procedures and methods. Understands and applies the fundamentals of customer service. Able to respond to routine requests.
15. Community Engagement: Serves as an ambassador for Goodwill in the wider community. Participates in volunteer opportunities as schedule and interest permit.
16. Responsible for completing other duties/responsibilities as assigned.

REQUIREMENTS:
1. No prerequisites for role. Prior office experience preferred.

CORE CULTURAL COMPETENCIES:

1. Customer Focus: Independently anticipate and meet customer needs while searching for ways to improve customer service. Internalize customer feedback and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.
2. Values Differences: Seeks out the diverse perspectives and talents of others striving to work effectively with others who have different perspectives backgrounds or styles. Behave with sensitivity towards differences in cultural norms expectations and ways of communicating. Challenge stereotyping or offensive comments.
3. Communicates Effectively: Shares information and updates with others while ensuring a clear concise and professional communication through reports documentation written and other communications. Listens with interest to what others have to say.
4. Situational Adaptability: Demonstrates flexibility of responses to different situations through adapting to the changing needs conditions priorities or opportunities. Monitors how well an approach is working to see if a change is needed recognizing cues that suggest a change in approach or behavior is needed.
5. Drives Results: Demonstrates a strong drive to achieve meaningful results through driving tasks to successful completion and closure. Sets high standards for own performance showing determination in the face of obstacles and setbacks.
6. Ensures Accountability: Takes responsibility and ownership for successes and failures in own work. Monitors progress of performance and changes approach accordingly following through on commitments.

PHYSICAL/SENSORY DEMANDS:

Remain stationary for extended periods of time repetitive use of hands for computer tasks vision required for computer entry. Moves about to accomplish tasks. Lift: Raises objects from lower to higher position or moves objects horizontally. Stoop kneel crouch or crawl: Positions self to retrieve objects. Reach: Extending upwards or downwards to retrieve objects.

When determining placement within the salary range for this position Goodwill Greater Milwaukee & Chicago considers education experience internal equity market demands and other qualifying criteria. It is not typical for individuals to be hired at or near the top of the rage for their role and compensation decisions are dependent on facts and circumstances of each case.

Certain roles are eligible to participate in an incentive plan. Participation in this plan does not guarantee an incentive payment and is subject to the terms and conditions of the plan which are subject to change.

In addition to compensation we offer a competitive benefit program that may include medical dental vision short and long-term disability life insurance retirement plan paid time off (PTO) and more. The specifics of each benefit package will vary depending on factors such as full or part time jobs contracted temporary or other job categories.

Equal Opportunity Employer

(SEW) (GWINT)

Required Experience:

Junior IC