Assistant Director of College Relations
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Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Assistant Director of College RelationsJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Academic Program ManagerJob Duties:
School/College/Department Description:
The College Relations office within Letters & Science oversees a variety of administrative functions for the College including marketing media and alumni relations scholarship management undergraduate recruitment and more.
Job Description:
The Assistant Director for College Relations is a key leader in managing scholarshipadministration and spearheading outreach and alumni engagement initiatives within theCollege of Letters and Science (L&S). This position manages scholarship processescoordinates donor and institution-funded awards and collaborates with academic unitsalumni relations and advancement partners to strengthen alumni engagement andstewardship. Under the supervision of the Assistant Dean for College Relations theAssistant Director works across departments to ensure effective scholarship distributionoutreach and meaningful connections between alumni and the university community.
Key Job Responsibilities:
Scholarship Administration and Development (50%)
At the direction of the Assistant Dean for College Relations manage the administrationand financial operations for all institutional donor-funded and external L&Sscholarships. This includes application reviews selection processes awarding andrenewals for more than 240 scholarship opportunities.
Ensure compliance with university policies donor agreements and applicable tofederal state and institutional regulations.
Manage scholarship databases and systems; maintain accurate records and reporting.
Work closely with the Offices of Student Scholarships Financial Aid Administration University Advancement and Student Accounts on scholarship alignment andstewardship.
Assist with scholarship budgeting forecasting and reconciliation.
Support the development of new scholarship programs aligned with institutional priorities.
In coordination with the Assistant Dean analyze data to assess outreach effectivenessand scholarship utilization; prepare reports and recommendations.
Contribute to continuous improvement of processes communications and studentexperience.
Stay informed on best practices and trends in scholarship administration access andoutreach.
Outreach and Engagement (30%)
Collaborate with L&S academic units to develop and implement alumni outreachstrategies to increase awareness of opportunities to connect with current students.
Support university advancement efforts by coordinating alumni engagement events forthe College and sharing our impact through the dissemination of scholarship dataalumni impact stories and engagement metrics.
Work with the Assistant Dean for College Relations to coordinate and deliver presentations workshops and information sessions for students families and campuspartners.
Create and review L&S alumni outreach materials including web content email communications and print resources.
Manage financial data accurately ensuring compliance with internal controls andorganizational policies.
Support the College Relations team and represent L&S at recruitment outreach andcommunity events as needed.
Other Duties (20%)
Integral support for L&S finance and business administration as needed.
Compensation:
$65000 - $77000 (Final salary offer will be determined based on qualifications and experience)
Required Qualifications:
- Bachelors degree from an accredited institution.
- Experience in higher education scholarship administration financial aid student services outreach or related fields.
- Strong organizational and project management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities meet deadlines and adapt to a fast-paced environment.
- Experience working with financial processes and ability to manage financial dataaccurately ensuring compliance with internal controls and organizational policies.
- Proficiency in Microsoft Excel.
Preferred Qualifications:
- Masters degree in higher education administration public administration or relatedfield.
- Experience with scholarship management systems or student information systems.
- Experience using Workday Financial Management and Workday HCM includingtransaction processing reporting data validation and system navigation.
- Knowledge of financial aid regulations and donor-funded scholarship stewardship.
- Supervisory or team leadership experience.
- Working knowledge of basic accounting principles (GAAP or equivalent) including journal entries general ledger management and financial reporting.
- Spanish fluency.
How to Apply:
Interested applicantsare required toapply online andprovide acoverletterandresumeaddressingyour professional level work experience as it relates to all required and preferred qualifications.
Note: Applicants must complete all required fields and attach all required documents prior tosubmittingthe online application.Applicationsmissingany of therequired documents listedprior to the application deadlinewill bemarked asincompleteand will not beconsidered.
In instances where the Search and Screen Committee is unable toascertainfrom the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.Additionaldocumentssubmittedaside from acover letterandresumewill not bereviewed.
Finalist candidates(s)will be asked toprovide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Apply electronically by the application deadline date of April 30 2026.Questions about this position should be directed toJoshua Xiong at
Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.
Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Experience:
Director
Key Skills
About Company
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