ReceptionistAdmin

Durban - South Africa

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

A well-established company in Springfield Durban is seeking a reliable and organised Receptionist/Adminto provide essential front-desk and administrative support.

This role plays a key part in ensuring smooth daily operations effective communication and maintaining strong relationships with clients and suppliers.

Duties and Responsibilities:

Answering and routing phone calls
Taking down messages & forwarding to relevant person
Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
Mailing of documents/samples to clients
Receiving packages/samples for staff
Provide administrative support to all team members as necessary
Handling office correspondence
Maintaining office supplies(stationery/paper/toners/groceries)
Maintaining reception area
Performing various other clerical tasks (transcribing & filing)
Time keeping for staff members
Assisting with booking in vehicles for services/repairs
Book medicals for staff & subbys
Arranging courier to CPT & JHB
Capture stock for the monthly stock take
Assist with ordering uniforms for admin & factory staff
Receive invoices & capturing on Sage
Ensure invoices are matched against requisitions purchase orders
Ensure requisitions purchase orders and invoices are properly authorized
Ensure the correct GL account & vendor account is utilised when processing invoices
Ensure that the correct VAT is applied to invoices.
Timeous follow up on all queries.
File all invoices to send to accounts for payment
Ensure invoices are accurately captured on Sage daily.
Receive and check all payment requisitions
Deal with queries from creditors and staff regarding payments.
Every fortnight payments to subcontractors.

Should you not receive a response within the next 2 weeks please consider your application unsuccessful. Vacancies are advertised on our website you wish to keep abreast with our active roles.

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer personal information shall be defined as detailed in the Protection of Personal Information Act Act 4 of 2013 (POPIA).

Required Experience:

Junior IC

A well-established company in Springfield Durban is seeking a reliable and organised Receptionist/Adminto provide essential front-desk and administrative support. This role plays a key part in ensuring smooth daily operations effective communication and maintaining strong relationships with clients ...

Duties and Responsibilities:

Answering and routing phone calls
Taking down messages & forwarding to relevant person
Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
Mailing of documents/samples to clients
Receiving packages/samples for staff
Provide administrative support to all team members as necessary
Handling office correspondence
Maintaining office supplies(stationery/paper/toners/groceries)
Maintaining reception area
Performing various other clerical tasks (transcribing & filing)
Time keeping for staff members
Assisting with booking in vehicles for services/repairs
Book medicals for staff & subbys
Arranging courier to CPT & JHB
Capture stock for the monthly stock take
Assist with ordering uniforms for admin & factory staff
Receive invoices & capturing on Sage
Ensure invoices are matched against requisitions purchase orders
Ensure requisitions purchase orders and invoices are properly authorized
Ensure the correct GL account & vendor account is utilised when processing invoices
Ensure that the correct VAT is applied to invoices.
Timeous follow up on all queries.
File all invoices to send to accounts for payment
Ensure invoices are accurately captured on Sage daily.
Receive and check all payment requisitions
Deal with queries from creditors and staff regarding payments.
Every fortnight payments to subcontractors.