Office ManagerAccountant
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
We are looking for an accounts manager with office administration assistance.
This job can be flexible and part time to full time depending on the amount of work taken in. Pay will be based on experience. Can be part time seasonal to full time year round work.
NOTE: Located In Minot ND .
Qualifications:
- Higher level accounting and tax preparation
- Proficient in Quickbooks Google workspace Excel Meet Zoom etc.
- 1-3 years experience performing office administrative or general operational functions to support management
- Ability to write clearly and help with word processing when necessary
- Warm personality with strong written and verbal communication skills; strong spelling grammar and punctuation
- Exceptional organizational skills ability to prioritize and comfortable working independently
- Capable of handling sensitive information and ensuring security protocols set by management are adhered to
- Capable of driving with a valid drivers license
Responsibilities:
Wider Responsibility
- Overseeing clerical tasks such as swiftly responding and categorizing emails vendor communication tax preparation payroll and employee organization/HR responsibilities
- Providing dynamic assistance within the company to all employees jobs customers and management/ Full office support.
- Performing any tasks as needed according to responsibility matrix as updated by management any time
- Ensuring all office security protocols set by management are adhered to by any party
- If applicable: maintaining the office and common area by keeping clean and organized
- Running errands including but not limited to store runs getting lunch running tools to job sites
- Where approved by management outsourcing services to automate and to streamline and to manage the continuous execution of such services (e.g. periodic cleaning etc.)
Digital Business Operations
- Creating maintaining and entering information into Google Drive especially ensuring digital versions of physical artifacts exist where possible
- Scheduling meetings with relevant invitees on a proactive basis to push completion of outstanding tasks
- Entering all bills/invoices into Quickbooks or relevant authorized system
- Keeping an inventory of office supplies and ordering new materials as needed
- Ensuring all digital/account security protocols set by management are adhered to by any party
Human Resources
- Performing human resources functions and supporting joiners/movers/leavers activity and paperwork
Internal and External Communications
- Answering business phone calls and returning messages processing them into the call log as needed
- Welcoming visitors into the office
- Communicating or enforcing company standards with employees with management awareness
- Communicating with customers or third parties to support operations including sales or check collections
Sales Management
- Inputting/updating all leads or other relevant contacts into CRM
- Creating proposals with management support and sending them to leads and others as needed
Job Scheduling Logistics and Reservations
- Ensuring Daily Tracker and time tracking facilities are kept up to date on a daily basis with scheduling
- Ensuring time logs are accurate and otherwise following up with management and employees to resolve
- Organize travel accommodation and reservation needs as required by management or employees
Accounting and Finance
- Ensuring all bookkeeping is kept up to date in cooperation with management and contracted experts
- Maintaining bank account and transferring funds to relevant parties following management instructions
- Sending or processing invoices to ensure company cash flow is sustainable under management direction
Operational Workflow Integration
- Ensuring Daily Tracker Call Log Buildertrend TSheets Quickbooks Asana and other artifacts are synchronized on a daily basis
- Requesting management support to unblock any workflow issues
General Job Expectations:
- Meet onboarding goals set by management
- Take initiative to acquire company information and enforce established processes
- Escalating blockers or risks to management where needed to maintain efficient operations
- Attend planning and coordination sessions with relevant team members on phone calls or online meetings
- Sharing the screen to support management team members
- Continuously accelerating quality of work in alignment with management expectations
- Take on other operational duties as assigned
Pay: $23.00 - $45.00 per hour
