On-Site Marketing Assitant Citywide

POSITION SUMMARY

The Citywide Marketing Assistant will join a 17-person Development and Marketing team at City
Parks Foundation reporting to the Marketing Director. This seasonal part-time assistant will be the
main representative for the Marketing team onsite at citywide shows for our SummerStage festival
at parks across the five boroughs. This role will lead our marketing responsibilities during citywide
SummerStage events and will support the Marketing department in various outreach activities. TheCitywide Marketing Assistant will be supported by summer interns and will manage intern
responsibilities at events.

This role is an opportunity to work on diverse projects with massive New York City exposure. This
position requires live event and production experience with a proactive and can-do attitude strong
attention to detail organizational skills problem-solving proficiency management experience and
the ability to work independently outside on nights and weekends throughout the five boroughs.
The candidates must be available to work 20-30 hours/week between June and September. This is a
paid hourly position.

RESPONSIBILITIES

Attend SummerStage performances in all five boroughs as the primary on-site Marketing
contact (estimated 3-5 events/week with variance) between June - September with an
estimated 10-15 remote office/admin hours per week with fluctuation week to week
Assist with special projects surrounding SummerStages milestone 40th anniversary
including marketing campaigns audience giveaways and more
Supervise up to two on-site marketing interns per event assigning tasks assignments and
overseeing all responsibilities
Serve as the primary Marketing point of contact on-site at citywide SummerStage shows for
media partners production staff photographers interns press and the general public
Managemedia partner on-site activations; coordinating planning details and assisting setup
on-site
Assist sponsorship activations on-site media partnersand the SummerStage membership
program when needed
Oversee and assist any press on-site with check-in credentials and interviews when needed
Oversee with the operations and security teamsthe photography press pit onsite;escort
members of the press to and from the area as needed monitoring time limits within
Manage and oversee interns and the citywide Marketing / Info booth with responsibilities
including but not limited to: booth set up guest communications email signup collection
and distribution of marketing materials
Oversee and assist the interns with on-site social media plan including: advancing
pre-approved posts approving on-site drafted posts (photos and copy); posting live updates
on Instagram Facebook TikTok X; and answering questions and direct messages when
needed
Manage on-site staff photographers and videographers including review of the shot sheet
and emphasizing important shots needed; downloading and organizing all show photo
folders post event in a timely manner
Review signage at each show and coordinate with the production team to ensure correct
placement
Review stage video screens at each show (when applicable) to ensure smooth operation of
marketing slides stage announcements and other multimedia content captures for each
show
Produce daily show recaps within 24 hours following performances and assist with
season-end partner recap summaries
Attend weekly virtual SummerStage production meetings in-person orientation and
season-end debrief meetings (minimum of 2)
Additional on-site assistance as needed
Assemble a weekly marketing supplies packing list and ensure all items are packed clearly
labeled and sent to the citywide production team in advance of each weekend performance
Remote office/admin weekly work to prepare for performances citywide. Tasks include but
are not limited to: weekly briefs for on-site events; assistance to interns vendors media
partners photographers and other marketing partners; time-sensitive drafting of copy for
show social media posts in advance

QUALIFICATIONS

2 years experience in live events production marketing or related field
Excellent oral and written communication skills
Familiar with social media tools such as Facebook X Instagram YouTube TikTok;
comfortable being our social media ambassador and appearing on our social channels (TikTok
videos Instagram stories etc.)
Highly organized strong attention to detail and the ability to handle multiple projects at
once
Ability to work in a fast-paced work environment and problem solve quickly
Comfortable interacting directly with patrons media contacts and others as needed
A passion for art & culture and live events
Ability to prioritize and to work independently and proactively on a team
Must be available to work evenings and weekends
Bi- or multi-lingual a plus

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF) we are dedicated to invigorating and transforming New York City parks into dynamic vibrant centers of urban life through arts environmental education sports and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks a public-private program of City Parks Foundation and NYC Parks which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage the iconic free outdoor performing arts festival in NYC presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive experiential teaching. Using parks as classrooms we provide learning experiences and hands-on activities in urban forests coastal areas and gardens.

Free golf tennis track & field soccer and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training year-round scholarship coaching and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.