Business Support Specialist

This role offers a blend of proactive Personal Assistant (PA) support operational management and project coordination ensuring smooth daily business operations. The ideal candidate will be organised adaptable and skilled at managing multiple tasks and priorities in a fast-paced environment. The role focuses on enabling effective ways of working improving consistency of processes and supporting the adoption of approved digital and AI tools to enhance efficiency.

The Role

Key Responsibilities:

PA Support:
Manage complex calendars schedule meetings and handle communications.
Arrange both domestic and international travel ensuring seamless logistics and compliance with company policies
Provide comprehensive administrative support to senior leadership.

Operations:
Oversee office workflows and ensure adherence to company policies.
Manage resources effectively and contribute to continuous process improvements.
Maintain simple trackers logs and records to support operational visibility.

Project Assistance:
Support various ad-hoc projects including research document preparation stakeholder coordination and execution.

Additional Duties:
Maintain and ensure compliance with corporate records management and filing standards.
Prepare format and distribute documents using MS Office platforms (Word Excel PowerPoint Outlook Teams).
Provide cover and support for team members during periods of absence as required

What youll bring:

Strong organisational skills: Able to manage multiple tasks priorities and stakeholders in a deadline driven environment.
Technology: Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams) and able to quickly adapt to new software systems (e.g. Oracle Ariba Book a Room AI enabled tools such as Microsoft Copilot).
Proven Administrative Experience: Confident in organising prioritising and delivering high quality support.
Workflow Management: Methodical in managing processes for efficiency and accuracy.
Detail-Oriented: High attention to detail particularly in data entry documentation and communication with strong typing grammar and spelling.
Excellent Communication Skills: Confident communicator both written and verbal with a proactive approach.
Adaptable Team Player: Collaborative and flexible with excellent interpersonal skills and the ability to work effectively with clients and colleagues at all levels.
Systems Navigation: Comfortable navigating corporate systems and processes to support smooth operational delivery.
Numerical confidence: Able to work accurately with spreadsheets and numerical information.

What we offer:

Enjoy a benefits package designed to help you thrive both professionally and personally. Youll receive 25 days of annual leave plus an extra WTW day to relax and recharge. Our comprehensive health and wellbeing offering includes private healthcare life insurance group income protection and regular health assessments all giving you peace of mind. Secure your future with our defined contribution pension scheme featuring matched contributions up to 10% from the company.

We support your growth and balance with hybrid working options access to an employee assistance programme and a fully paid volunteer day to make a difference in your community. On top of these you can opt into a variety of additional perks including an electric vehicle car scheme share scheme cycle-to-work programme dental and optical cover critical illness protection and much more. Start making the most of your career and wellbeing with a range of benefits tailored for you.

Equal Opportunity Employer

Were committed to equal employment opportunity and provide application interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers from the application process through to joining WTW please email

(ICTTECH CB202603R)