Project Support Officer

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
WFP as the lead agency of the Logistics Cluster maintains a Global Logistics Cluster (GLC) support based in the Logistics Division of WFP HQ in Rome. It is comprised of a diverse multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co- ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale complex emergencies and natural disasters.
ACCOUNTABILITIES/RESPONSIBILITIES:
Under the general supervision and guidance of the Logistics Clusters Head of Project support and in full coordination with concerned Managers within SCDLC the Project support Officer will be responsible
for the following key duties:
1.
Participate in the development and implementation of plans policies and procedures forbudget and programming activities (including PSA Management Plan Project budget extrabudgetary ensuring that objectives are achieved in compliance with corporate and functionalstrategies.
2.
Contribute to the development of the delivery of financial controls and insight into SCDLCperformance undertaking periodic risk and internal control assessments to identify areaswhich may present potential audit compliance or financial risks;
3.
Support establishing priorities for utilization of resources; analyses trends in budgets andexpenditures; bring to the attention of the Global Cluster Coordinator any potential problemsthat warrant further review. Analyse data and propose well-researched ideas to senior officersfor improvement to systems techniques tools processes and procedures to better monitorand manage budgets and funds;
4.
Monitor expenditures against SCDLC budgets and allotments; ensure that budget proposalsdata schedules and staffing tables/standard staff costs are in accordance with guidelines andprocedures;
5.
Maintain financial records for SCDLC in monitoring budget implementation and in closecollaboration with the SCDLC Coordinator/Deputy Coordinator request reallocations of funds;
6.
Issue regular and ad hoc financial reports to the SCDLC Coordinator/Deputy Coordinator andensure they are kept aware of the current financial situation of both the GLCSC and LogisticsCluster Field Operations;

7.
Create SCDLC contribution proposals and the financial elements of donor reports as requiredby the current SCDLC work-plan;
8.
Perform cost recovery to the SCDLC from WFP field operations and other organizations;
9.
Support the Log Cluster Coordinator with Financial management of the Logistic Cluster CPBActivities when required;
10.
Be the Finance focal point for SCDLC between SCDLC and WFP Donor Relations ProgrammingBudget and Finance offices;
11.
Represent SCDLC at internal meetings external meetings and events with other financialinstitutions or other partners and entities as required
12.
Facilitate the Logistics Cluster capacity strengthening/building activities related to the Fundmanagement of the Logistics Cluster operations for the internal and external events. Buildcapacity of WFP staff in budgeting fund management and operational planning throughpreparing and delivery training coaching guidelines and manuals;
13.
Other as required.
DELIVERABLES AT THE END OF THE CONTRACT:
Fully implemented requested financial and funds management technical tasks while ensuring continuous correct application of financial rules and regulations on transparency and financial accountability. Delivered timely and correct reporting to the Global Logistics Clusters management colleagues and stakeholders. Additionally ensured that Logistics Cluster field operations are supported with correct and timely resource analysis and advised on resource management matters.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Advanced university degree in business administration or in finance.
Experience:
Minimum of 3 years of work experience in budget and/or finance.
Knowledge & Skills:
Excellent research analytical and mathematical analysis skills; ability to meet deadlines and work under pressure as part of a team; experience using Microsoft Excel financial software and sound knowledge in Microsoft Windows
Languages:
Fluency in spoken and written English and Intermediate knowledge of a second UN language is required

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.