Senior Administrative Support Specialist

Widener University is currently seeking a Senior Administrative Support Specialistin the Division of Science. Reporting to the Associate Dean this role supports the effective operation of the division by managing faculty communication academic scheduling and essential administrative processes to ensure smooth day-to-day academic operations and compliance with university procedures. Through accurate reporting data management and responsive support this role enhances the efficiency of the division and contributes to the overall academic mission of the University.

Review of applications will begin immediately. Qualified candidates must submit a resume and cover letter for consideration with names of 3 references. Incomplete applications will not be considered. Only those selected to interview will be contacted.

DUTIES AND RESPONSIBILITIES (including but not limited to):

Essential Duties:

• Provides comprehensive administrative support to the Associate Dean by managing communication with faculty preparing materials coordinating meetings and maintaining accurate academic and administrative records
• Oversees academic scheduling processes by entering and updating course schedules coordinating room reservations maintaining faculty syllabi and CVs and supporting faculty advising assignments and related academic operations
• Monitors and tracks program spending adjunct and overload contract activity and development fund expenditures and manages all related financial processes including travel expense forms payment request vouchers purchasing requisitions P-card purchases purchase orders and expense reports
• Collects analyzes and maintains data for enrollment retention scheduling and contracts faculty loads student progress and division planning generating reports to support academic and operational decision-making
• Organizes and supports events and manages logistics such as scheduling communication space reservations and event coordination needs
• Serves as a central point of contact for faculty staff students and campus partners by responding to inquiries providing guidance on administrative processes and ensuring effective information flow within the division
• Oversees daily administrative operations by managing and ordering supplies and equipment maintaining shared digital records assisting with onboarding faculty and students supervising student workers coordinating access to facilities and supporting academic technology needs as appropriate
• Administers EvaluationKit each semester tracks course evaluation completion issues participation reminders and provides faculty with finalized evaluation results
• Manages internal and external communication by maintaining and updating digital displays and overseeing social media presence and online engagement

Secondary Responsibilities:

• Works with Arts and Sciences Deans Office as well as the various divisions to support projects or assignments as needed

Division Specific Responsibilities:

Science

• Assist with lab access forms and after-hours coordination

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

• High school diploma or equivalent
• Strong written and verbal communication skills
• Proficient in use of Microsoft Office applications including Copilot (AI assistant) Teams Forms OneDrive Word Excel and PowerPoint.
• Ability to learn and use university systems and databases
• Excellent organizational skills with attention to detail and ability to multitask
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively exercise sound judgement and problem solve proactively in a fast-paced environment.
• A strong service-oriented approach to assist students faculty staff and alumni in a professional and supportive manner.

Preferred:

• Associates or bachelors degree in a related field
• Experience in project coordination and event planning
• Experience using university platforms such as Canvas Ellucian Colleague Intrinsic Informer Coursedog Involve and EvaluationKit

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Ability to remain in a stationary position (e.g. sitting or standing) for extended periods of time
• Standard office environment with some hybrid work flexibility as approved by the Dean
• Ability to move about the office to access file cabinets office equipment and attend meetings
• Must be able to occasionally lift and move items weighing up to 30 pounds

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty staff and students from a variety of backgrounds cultures and personal experiences are welcomed and can are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age color national origin race religion disability veteran status sex sexual orientation gender identity genetic information or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location consistent with Wideners Flexible Work policy.

Widener University an independent metropolitan doctoral-intensive university connects curricula to social issues through civic engagement. Dynamic teaching active scholarship personal attention and experiential learning are key components of the Widener Experience. Located in Chester PA Wideners main campus is nestled between Philadelphia PA and Wilmington DE with Law Schools located in both Harrisburg and Wilmington. For more information about the university please visit our website at .

EOE M/F/V/D