Administrative Specialist Temporary

Administrative Specialist - Temporary Coverage

San Jose CA 95133
$26.00 per hour
Start Date: April 6 2026
Assignment Length: 3 months
Openings: 2
Schedule: Monday - Friday 8:00 AM - 5:00 PM

Position Overview

We are seeking a highly organized and customer-focused Temporary Administrative Specialist to support daily front office operations. This role is critical in creating a welcoming professional environment while ensuring efficient communication between clients and internal staff. The ideal candidate thrives in a fast-paced setting demonstrates strong interpersonal skills and can effectively manage multiple priorities.

Key Responsibilities

Reception & Front Office Management

• Greet clients and visitors in a professional and timely manner
• Maintain a clean organized and welcoming reception area
• Answer and route incoming calls to appropriate staff
• Provide support to clients utilizing the computer lab as needed

Client Support & Education

• Provide accurate information regarding available services
• Guide clients through processes procedures and policies

Communication & Coordination

• Maintain clear and consistent communication with internal staff regarding client needs and appointments
• Notify clients of appointment updates changes or service-related information

Documentation & Compliance

• Accurately document client interactions and appointment details
• Ensure confidentiality and adherence to all documentation protocols

Scheduling & Client Interaction Coordination

• Assist with appointment scheduling follow-ups and calendar coordination
• Facilitate efficient information flow between clients and staff

Follow-Up & Inquiry Management

• Respond to client inquiries in a timely and professional manner
• Direct clients to appropriate departments or personnel
• Send appointment reminders and follow-up communications

Qualifications

• Prior experience in a front office administrative or customer service role preferred
• Strong verbal and written communication skills
• Excellent interpersonal and customer service abilities
• Proficiency in Microsoft Office Suite and general office systems
• Ability to multitask prioritize and remain organized in a fast-paced environment

Work Environment

This role operates in a high-traffic office environment with frequent interaction with clients and internal teams. Success in this position requires adaptability attention to detail and the ability to manage multiple responsibilities simultaneously.

Search Optimization Keywords -Administrative Assistant Front Desk Coordinator Office Assistant Receptionist Client Services Representative Administrative Support Customer Service Office Coordinator Administrative Clerk

Throughout the past 35 years MMC one of the most trusted names in workforce management services has successfully delivered strategic solutions to large and small businesses in numerous industries.

We have built our reputation on partnering with our clients and candidates to achieve the desired results. Our recruiting professionals have extensive experience matching the right candidate to the right client for the right position. We provide the best opportunities to the most talented candidates in a multitude of industries.

MMC is a privately owned business with corporate headquarters in Irving Texas. With 2000 employees working in 40 states MMC is able to support all United States locations and some international locations.

We appreciate your interest in reviewing this particular position and we encourage you to visit our website where you can always search and apply for opportunities at

Benefits with MMC Group
MMC offers health insurance plans for our active candidates on assignment including:

• Medical dental and vision coverage
• Life and disability insurance
• Additional voluntary benefits

Join MMC and enjoy the support of a team that values your well-being both on and off the job!

MMC strives to ensure all job postings confirm details of the position the rate of pay and acknowledge that medical benefits are offered.

Get started on your career journey today! Apply to become a part of the MMC Team!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.