PersonalTeam Assistant (TE-DPS-DASLD)

Geneva - Switzerland

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Introduction:

You will join the Departmental and Project Support Group within the Departmental Administrative Services Section of the Technology Department working closely with colleagues across the Organization. As a key member of the TE administrative team you will be part of a team of assistants contributing to the management of a Group Secretariat with a particular focus on information communication and organisational services.

Working alongside administrative assistants you will provide administrative organisational communication and information management support helping ensure effective coordination and the smooth running of day-to-day operations.

Functions:

Provide front-office and administrative support to group members throughout their appointments including arrival and departure formalities and the organisation of official travel.
Coordinate and support meetings visits and events (e.g. conferences workshops internal meetings) using CERN tools and platforms.
Liaise with internal stakeholders to support reporting and planning activities contribute to information preparation and manage the groups web content documentation and archives via relevant content management systems.
Provide administrative support to the Group Leader including agenda and mailbox management meeting coordination action follow-up information preparation and maintenance of personnel and budget dashboards.
Ensure service continuity by covering for colleagues when required and contribute to the continuous improvement of administrative processes within the Group and the Department.

Qualifications :

Higher Administrative diploma or equivalent relevant experience in the field of Administration or a related field.

Experience:

Proven experience as administrative support within an international and multicultural environment.
Demonstrated experience in multi-tasking and prioritisation in a structured manner as first line administrative support.
Demonstrated experience in applying administrative rules and following established procedures.
Proven experience using a diverse set of office computing tools and maintaining organising and archiving administrative records and documents
Demonstrated experience in preparing and proof reading of work documents.

Technical competencies:

Knowledge of administrative rules and procedures.
Event organisation and management.
Secretarial work.
Archiving and records management.
Customer service.

Behavioural competencies:

Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
Communicating Effectively: ensuring that information procedures and decisions are appropriately documented.
Working in Teams: building and maintaining constructive and effective work relationships.
Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.

Language skills:

Spoken and written English with a commitment to learn French.

Additional Information :

Eligibility and closing date:

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 28.04.2026 at 23:59 CEST.

Employment Conditions:

Contract type: Limited duration contract (5 years). Subject to certain conditions holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

This position involves:

A valid driving licence.

Job grade: 3-4

Job reference: TE-DPS-DASLD

Field of work: Support Services (Finance HR Legal Procurement)

Benchmark Job Title: Personal/Team Assistant

Global Benefits

A competitive salary (tax free) increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERNs comprehensive health insurance scheme (for yourself your spouse and children) and membership of the CERN Pension Fund.
Family child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant removal travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering technical scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here:

Remote Work :

Employment Type :

Contract

Introduction:You will join the Departmental and Project Support Group within the Departmental Administrative Services Section of the Technology Department working closely with colleagues across the Organization. As a key member of the TE administrative team you will be part of a team of assistants c...