Admin Associate
Share
Job Location:
Cebu City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Administrative Associate provides administrative secretarial and customer service support for the company thru petty cash management travel bookings record keeping meeting & conference coordination obtaining supplies coordinating direct mailings and working on special projects that will contribute to efficient delivery of Admin services.
Qualifications :
Secretarial Support
Ensures timely & error-free preparation of meeting notices meeting notes internal support materials and minutes of meetings as needed
Thoroughly screens incoming calls and correspondences including faxes and prioritizes important ones
Ensures that meetings interviews events and other similar activities are well organized and well-coordinated
Manages files ensuring that they are easily accessed and retrieved
Extends secretarial functions to visiting managers and executives
Administrative Support
Purchase requests for Admin supplies are accurately and timely prepared
Oversees the regular maintenance of all conference rooms assigned to Admin to ensure its cleanliness orderliness and availability of necessary supplies
Handles Petty cash disbursements within the allowable amount and ensures strict implementation of guidelines and procedures
Assists Admin Sup in all aspects of administrative management directory maintenance logistics equipment inventory and storage
Properly manages inventory of assets and supplies monitors critical level of stocks sources for suppliers and submits invoice(s)
Prepares the Purchase Requisition (PR) / Purchase Order (PO) and assists in the purchasing storing and distribution of office supplies and equipment of the Administrative department to ensure smooth and efficient office operation
Transportation and hotel booking needs of guests and employees from staff to managers are properly arranged and coordinated and ensures timely encoding of all travel transactions in SL
Coordinates between departments and operating units in resolving day-to-day administrative and operational problems
Handles timely and accurate releasing of check payments and corresponding BIR forms to suppliers
Handles all day-to-day admin operational matters
Customer Service
Receives walk-in guests and directs them to identified employees
Ensures proper maintenance and upkeep of receiving area for incoming guests
Handles timely and accurate ordering and receiving of food deliveries
Ensures timely sending out and receiving of documents mails and packages
Other Tasks
Assists in the implementation of admin projects and directives as needed
Contributes to network expansion of accredited suppliers for Admin-related services
Performs other related activities that may be assigned by immediate superior
To assist in all emergency response related activity such as but not limited to logistics and monitoring activities during emergency
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
Pilmico Foods Corporation & Gold Coin Management Holdings are the integrated agribusiness and food companies of Aboitiz Equity Ventures, Inc. (AEV). Gold Coin is now fully-managed and owned by Pilmico International and to date, it is the largest investment in the Asia-Pacific region i ... View more
